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Executive Assistant

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Job Details
Job Order Number
6790208
Company Name
University of Chicago
Physical Address
Due on interview
Chicago, IL 60290
Job Description

PLEASE MAKE SURE TO READ THE JOB POSTING IN ITS ENTIRETY AS IT REFLECTS BOTH THE UNIVERSITY ROLES AND RESPONSIBILITIES, FOLLOWED BY THE SPECIFIC DESCRIPTION.
DEPARTMENT
2012214 Medicine-Endocrinology
ABOUT THE UNIT
The Section of Adult and Pediatric Endocrinology, Diabetes and Metabolism is a national leader in research leading to the development of new insights in the treatment of endocrine diseases and disorders. Work in the areas of diabetes, thyroid and sleep disorders has been greatly advanced by The University of Chicago endocrinology faculty. Our research activities are supported by a number of different sources including the National Institute of Health (NIH) and non-federal granting agencies. The Section is home to one of 16 NIH funded Diabetes Research and Training Centers. Over the years, several members of the Endocrine faculty have led investigations that resulted in significant discoveries in the areas of diabetes, thyroid and sleep disorders.
JOB FAMILY
Administration & Management
Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.
CAREER TRACK AND JOB LEVEL
Administrative Support
Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the University to which the support is being provided; ensures the correct functioning of facilities, office and/or business support services. Note that B5 job level is restricted to direct support of an Officer or Dean.
B4: Has developed expertise in a variety of work processes or activities typically developed through a combination of job-related training and considerable on-the-job experience. Typically acts as a lead, coordinating the work of others – but not a supervisor. Works autonomously within established procedures and practices.
ROLE IMPACT
Individual Contributor
RESPONSIBILITIES
The job provides confidential and high-level office and location support activities by acting as a lead and coordinating the work of others. Identifies, enhances, and applies specific processes and procedures to maximize the efficiencies of the University to which the support is being provided. May ensure the correct functioning of facilities, office and/or business support services.
1) Provides confidential and high-level administrative support for a leader. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader’s office to University. May staff Board of Directors meetings. Relieves leaders of administrative responsibilities., 2) Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Board of Directors., 3) Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies
HEALTH SCREEN REQUIRED
No
MOTOR VEHICLE RECORD INQUIRY REQUIRED
No
POSTING DATE
2019-08-22-07:00
REMOVE FROM POSTING ON OR BEFORE
2020-02-22-08:00
POSTING STATEMENT
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not
Employer’s Job# JR06228
Please visit job URL for more information about this opening and to view EOE statement..


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