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Program Manager

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Job Details
Job Order Number
Company Name
Illinois Manufacturing Foundation
Physical Address
4017 E 2603 RD
Job Description








The Director of the Sheridan Precision Manual and Computer Numerically Controlled Machinist Training Program (SMCNC) assumes full responsibility for the overall management of SMCNC, i.e., the formulation, implementation, operation, and review of a comprehensive adult vocational training school for the precision machined products industry. Develops and directs all services and activities within the school, sets service policy, and responsible for administration of the entire school program.




Reporting directly to IMFs Executive Director and Assistant Executive Director, Operations, the SMCNC Director performs the following responsibilities:


1. Provides overall school management. (Approx. 20% of time*)


Assumes responsibility for the overall management of SMCNC with regard to time, space, staffing, program goals, and staffing of the Advisory Board, etc. Responsible for planning the development of SMCNC; development is based on meeting the needs of screw machine products manufacturing employers for skilled personnel and on the needs of the school’s students for education, training, and employment. Responsible for school organization, management, development, finance, staffing, curriculum, facilities, policies, and operations.


Responsible for the integration and balance of the school’s components, programs, and services; plans, organizes, develops, directs, and evaluates all services and activities of the school.


Serves as a resource person to the Executive Director and to the Assistant Executive Director, Operations, providing factual information and expert opinion as required for effective deliberation and decision making related to the operation of the school.


Recommends fiscal policy, prepares budget projections, maintains fiscal control and negotiates contracts for purchase of service ensuring grantee compliance with contractor requirements.


Responsible for developing and maintaining record keeping and data retrieval systems, including inventory control, student records, donation and contribution documentation and reporting, and applicant records.


Responsible for developing and implementing, with assistance from the Executive Director or Assistant Executive Director, Operations, a Total Improvement Management program for school operations.




2. Supervises facility and staff, acts as personnel and salary administrator. (Approx. 20% of time*)


Supervises all instructional and administrative staff. Evaluates individual staff members on job performance. Interviews and recommends to the Executive Director or Assistant Executive Director, Operations, candidates for all staff, instructor, and training specialist positions (with assistance from Advisory Board).  Assumes primary responsibility for staff development and orientation, i.e., is responsible for ensuring that all new employees are oriented to the SMCNC and to IMF understanding its personnel policies and practices, and are familiar with its evaluation procedures, including individual ‘Success Reports’.


Assumes responsibility for developing and carrying out, for facilities, machinery, and equipment used in training, a program of maintenance and repair, as well as a program of equipment upgrade and acquisition.


Ensures that all licensing and regulatory requirements are met, specifically, that all national, state, county, and city guidelines, rules, and regulations (OHSA regulations, for example) related to the school’s operation are followed. 


Ensures that all requirements related to operation of a certified postsecondary (Illinois Board of Higher Education), accredited (Accrediting Council for Continuing Education and Training), and eligible (U.S. Department of Education) school are met.


3. Develops program. (Approx. 15% of time*)


Identifies the need for and is responsible for the development of new vocational and educational program offerings appropriate to the general mission and objectives of both SMCNC and IMF. Performs general and specific evaluations of graduates, programs and courses and, based on those evaluations as well as employer, student, and community needs and concerns, makes recommendations to the Executive Director or Assistant Executive Director, Operations regarding development of courses and programs which are relevant to needs. Prepares and submits, for annual approval, a schedule of the following year’s proposed course offerings and curricula.


4. Monitors constituency relationships. (Approx. 5% of time*)


SMCNC is intended to be a true “center” rather than a “school” or “institute”. As such, it maintains a variety of relationships with manufacturing employers and community organizations, agencies, and coalitions. SMCNC relates to these organizations through direct technical training, leadership of or participation in coalitions, task forces, commissions, etc. and in public agency deliberative bodies. In addition, SMCNC maintains relationships with many citywide organizations, governmental agencies, foundations, and corporations. The Director is responsible for developing an atmosphere of support for the school’s program within the community at large, the Advisory Board, and among students, and for monitoring these constituency relationships to ensure the quality of SMCNC communications, the promotion of the SMCNC agenda, and the avoidance of conflicts and contradictions to the greatest extent possible. Responsible for establishment and maintenance of effective working relationships with the owners and managers of screw machine “job shops” and the managers of screw machine departments of manufacturing employers. The Director is responsible for maintaining an on-going positive and supportive relationship and interaction with CMI sales, admissions, and employer relations personnel.



5. Board Relations (Approx. 10% of time*)


Develop, organize, and maintain the SMCNC Advisory Board which is to be made up of 25-30 individuals representing employers; it will meet several times a year. Committees shall be structured to meet as needed; Admissions and Curriculum are standing committees and may meet more frequently. The Director is responsible for the staffing of the Advisory Board and its committee meetings, delegating responsibilities as appropriate, developing additional committees as necessary and working directly with this ‘board’ in developing an industry-administered evaluation at least once a year.


6. Placement (Approx. 10% of time)


In cooperation with the Director of Employer Relations, develop, from among Advisory Board members and other firms, a network of screw machine products manufacturing firms and departments to effect job placement of graduates. Establish an internship program with members of this network to augment training and facilitate placement. Assist the Director of Employer Relations in conducting follow up at 30, 60, 90, and 180 day intervals to evaluate graduate progress, to obtain current wage and benefit data on graduates, and to gauge customer satisfaction.


7. Provides instruction (Approx. 20% of time*)


Conducts instruction in one or more of the courses making up the school’s curriculum.


8. Other Assignments


Undertakes other such related assignments as may be identified by the Executive Director or Assistant Executive Director, Operations. 





The Director will be supervised by IMFs Executive Director or Assistant Executive Director, Operations. The Director supervises all instructional and administrative staff is supported, in turn, by an Administrative Aide.


* Percentage times given are approximate and are expected to change with the cycles inherent in the job. 






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