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Project Manager, CPD

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Job Details
Job Order Number
Company Name
University of Chicago
Physical Address

Chicago, IL 60664
Job Description
  1. Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.
  1. Department

90638 Facilities Project Management

  1. About the Unit

Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.

  1. Job Family

Facilities Management

Responsible for acquisition, expansion, operation, and maintenance of all University-owned property, including academic spaces, shared facilities, and residential properties. Oversees property transactions for the University, as well as the execution of physical asset improvement projects.

  1. Career Track and Job Level

Facilities Project Delivery

Manages all resources of the capital projects delivery process from the design phase through commissioning and close-out. Is responsible for the construction and renovation of the University’s physical assets and bringing assets online in the most efficient and effective manner.

P3: Requires in-depth knowledge and experience. Uses best practices and knowledge of internal or external University issues to improve products or services. Solves complex problems; takes a new perspective using existing solutions. Works independently, receives minimal guidance. Acts as a resource for colleagues with less experience.

  1. Role Impact

Individual Contributor

  1. Responsibilities

The job uses best practices and knowledge to coordinate and execute all phases of large capital projects. Leads the construction and renovation of physical assets and bringing assets online in the most efficient and effective manner.

1) Works with minimal guidance to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Assists in developing the master project schedule, defining the roles and responsibilities for the whole project team., 2) Guides the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates additional services and contractors change order requests., 3) Has a deep understanding in Facilities Project Delivery leading others to develop and recommend process improvements relating to their work on larger, complex facilities projects., 4) Performs other related work as needed.

Unit-specific Responsibilities***

The following responsibilities represent managing assigned projects in their specific category or type:

1) Technical, Research, and Laboratory Projects – Design and construction of space, and/or buildings whose primary function is to support laboratory, research, or specialized functions of a technical or specialized nature requiring complex and sophisticated support systems, finishes, or other conditions.

2) Small Scale Projects – Design and construction of small, relatively simple, projects triggered by a change in function of existing space, refurbishment of worn out space, or projects for which the scope is limited in cost, area, or complexity. Projects tend to incorporate a room, suite of rooms, or building type of relatively simple parameters.

3) General and Large Scale Projects – Design and construction of space and/or buildings which could be described as “general institutional or business use”; in that it is not of a functional type requiring specialized systems, processes, or construction systems. Space types might include among others, classrooms and meeting rooms, offices, residential, recreational, lounges, food service, etc. Projects tend to be larger, whole floor or building renovations or additions.

4) Programming and Preliminary Design Projects – Feasibility studies, programming studies, space allocation and assessment, and preliminary conceptual design and planning. Project assignments tend to be “up front” “upon inception” explorations and investigations necessary to clarify and define the exact nature of a proposed space need or project. Projects include evaluations of quantity and quality of space needed for new, expanding, or changing programs.

5) Infrastructure Projects – Design and construction of projects whose scope is primarily related to mechanical, electrical, plumbing, “HVAC”, building automation, utility systems, or any other infrastructure-related component.

6) Manage and coordinate all aspects of facilities-related projects from inception through completion and transfer to Operations and Management by using the standard project management process.

7)Assure budget, schedule, scope, standards, and qualities are within project goals and requirements that are defined at project commencement.

8)Conduct fact finding to assure sound decisions are made relative to first cost versus life cycle costs.

9)Develop and maintain strong relationships with others in Facilities Services to meet the mission of Facilities Services and the objectives of project management.****

10)Conduct regular communications with internal and external customers and stakeholders ensuring understanding of the project management process.

11) Oversee timely completion of the project including close-out procedures, archiving, customer move-in, etc.

12)Maintains Facilities Services philosophies by fostering a spirit of teamwork and cooperation.


1. Knowledge and understanding of the building process

2. Familiarity in coordinating multiple interest groups and stakeholders

3. Ability to work within complex phasing constraints and within existing densely built mature facilities environments

4. In depth understanding of the planning, design and construction process for small and large scale building projects.

5. Familiarity with building processes and codes in the city of Chicago

6. General understanding of building systems

7. Demonstrated ability to evaluate appropriateness of estimates, bids, cost proposals

8. Demonstrated ability to develop and actively manage project schedules from inception through planning, prcuremenet, design, construction, commissioning and handover process.

9. Demonstrated ability to understand construction documents

10. Demonstrated negotiation skills

11. Demonstrated oral and written communication skills with trades persons, professionals, faculty, students, staff, and administrators

12. Customer service orientation

13. Ability to perform multiple tasks concurrently

14. Computer literacy in a Windows environment

15. Professionalism

  1. Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Qualifications


1. Bachelor’s degree or related degree in engineering or architecture or equivalent experience in design and construction.


1. Minimum five years’ experience in planning, design, construction and project management related duties and activities

2. Higher Education or related institutional facilities.

3. Experience in hospital, research, or educational laboratories, or related commercial or industrial facilities involving specialized processes, procedure rooms, and complex mechanical, electrical, plumbing, (MEP) and heating, ventilating, air conditioning (HVAC) support systems

4. Exposure to large scale building projects involving all building trade divisions.

Required Documents***

1. Resume

2. Cover Letter

3. List of References

NOTE: When applying, all required documents MUST be up

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