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Project Manager - Asset Tracking & Valuation (1017693)

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Job Details
Job Order Number
Company Name
Apex Systems
Physical Address
Chicago, IL 60601
Job Description

Situation Synopsis

Earlier this year, we commissioned an internal initiative to determine the root cause of and recommend remediation initiatives for a series of issues around the tracking and valuation of the inventory and airborne fixed assets. These issues have led to voluminous, manual, and complex fixed asset and inventory accounting transactions. An already complex accounting and operational environment is also made more so by assets flowing back and forth between two very different business models, and by an at-times difficult to use ERP platform (Microsoft Dynamics NAV16). All of this, taken together, has led management to the conclusion that we have a deficiency which needs to be remediated. The initiative that executive management and the Audit Committee commissioned to resolve these challenges is named the “Asset Tracking & Valuation (ATV)” Project.

The initial phases of ATV focused on comprehensive Business Process Reviews (BPRs) covering critical supply chain and accounting activities, as well as a detailed, ongoing review of inventory transactions related to installing our products on aircraft for the first time (“installation”), as well as the removal and replacement of these products for maintenance (“swaps”). The team’s work in reviewing installation and swap transactions ultimately led the group to conclude that at the root of the various challenges were three core factors:

Insufficiently defined product costing philosophy
Poor definition and control/protection of Master Data elements in the company’s ERP environment
Incomplete, inaccurate or untimely processing of installation and swap transactions in NAV
At this juncture, the project has become both larger and more complex than management originally envisioned. As a result, in order to maintain and build on the momentum already created, the ATV leadership team is searching for a Project Manager, requiring an individual well-steeped in ERP implementations, data governance, supply chain management, and financial reporting around inventory and fixed assets.

Role Description

Develops and manages overall project plan in conjunction with ATV Project leadership, including defining critical workstreams and owners, to ensure that the team is tracking on-time and on-budget to all deliverables. The project plan is held at multiple levels – annual and quarterly objectives are defined and sequenced, and detailed schedules are provided on a rolling four-week basis. Demonstrates flexibility with project sequencing/prioritization as new learnings occur over the course of the ATV Project.
Schedules all meetings and events required for the ATV Project to be successful.
Develops and supports critical relationships with Supply Chain, Financial Reporting, Accounting, Quality/Business Transformation, ERP Team, SOX / Internal Audit, and Operations to identify and manage interdependencies.
Works collaboratively with project representative on process improvement, change management plan, rollout and training.
Frames issues, leverages strategic priorities and drives project team towards the best path forward.
Holds regular cross-functional ATV Project and sub-project meetings to review and update project logistics, schedule, and objectives. Assures early problem identification and implementation of corrective action.
Interprets, translates, and flows project requirements into the ATV Project Plan, including those from executive management and the Audit Committee. Identify & manage risk and opportunities to meet project objectives. Monitor compliance with project master plans and schedules, including milestones and performance.
Ensures all project plans are up-to-date and complete with respect to schedule, cost estimations, and status.
Leads negotiations with project core team and stakeholders on significant future improvements or changes, research lessons-learned, and best practices.
Reviews project proposals and plans to determine technical practicality, funding limitation, business implications, procedures for accomplishing the project, resources requirements and technical coordination meeting, providing technical input as required.
Provides timely reports to ensure an understanding of the project performance. Prepares interim and completion project reports.
Takes a proactive stance by developing contingency plans for potential risks.
Ensures pertinent written records are maintained that document all agreements for the project.
Working with the ATV Project leadership, takes the lead in developing presentation materials for project Steering Committee and Audit Committee presentations.
Background Requirements for the Role

Education / certification requirements

BS or BA degree from a reputable accredited university; MBA a plus
Certified PMP
Work experience / tenure requirements

Minimum 15+ years of work experience subsequent to college degree
Minimum 10+ years of project management experience
Specific project management experience requirements

[KEY REQUIREMENT] Significant experience with large-scale project management over multiple years and multiple companies required.
[HIGHLY PREFERRED] Significant experience with multiple large-scale ERP implementations and data migration/cleansing projects highly preferred.
Fluency with Master Data management and controls highly preferred.
Ability to swiftly synthesize and manage data around key Finance, Operations, and Supply Chain functions.
Extensive practical knowledge of project management theory, concepts, project scope management and project management lifecycle.
Ability to manage multiple priorities.
Practical problem solving and strategic thinking skills, critical thinker, and self-starter.
Superior communications skills with all levels of employees and both internal and external customers, including presentations and written reports.
Ability to work in a fasted paced environment while maintaining view on the strategic direction and being as detailed as needed. Willing and able to do detailed work with a persistent attitude.
Demonstrated ability to work successfully with demanding customers, difficult schedules and technically challenging projects.
Ability to live our core values (see below).
Core Values

Take our mission more seriously than ourselves.
Share knowledge for the greater good.
Celebrate shared success.
Put our customers at the center of all we do.
Seek top talent, wherever it may be.
Adapt with changing needs.
Bold problem solvers
Draw energy from new ideas.
Engage complex problems with determination.
Seek improvement with an open mind.
Extraordinary harmony
Treat each other with respect and dignity.
Encourage curiosity and collaboration.
Trust each other’s judgment.
EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or 844-463-6178.

VEVRAA Federal Contractor
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here.

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