Executive Assistant, Office of the President
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Chicago, IL 60290
PLEASE MAKE SURE TO READ THE JOB POSTING IN ITS ENTIRETY AS IT REFLECTS BOTH THE UNIVERSITY ROLES AND RESPONSIBILITIES, FOLLOWED BY THE SPECIFIC DESCRIPTION.
50600 President’s Office
ABOUT THE UNIT
Administration & Management
Responsible for planning, directing, coordinating and managing daily operations individual organization units, clinical research facilities, centers or academic departments. Responsibilities are diverse and general in nature and may reflect more than one functional area.
CAREER TRACK AND JOB LEVEL
Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the University to which the support is being provided; ensures the correct functioning of facilities, office and/or business support services. Note that B5 job level is restricted to direct support of an Officer or Dean.
B5: Has a comprehensive understanding of work processes or activities typically developed through a combination of job-related training and considerable on-the-job experience. Acts as a working supervisor of a business support team, and may spend a portion of time performing the work supervised. Is responsible for results of the team.
The job provides advanced, diversified, and confidential administrative support to a Dean or Officer of the University. Manages office operations to help accomplish the strategic goals of the Dean or Officer that impacts the larger University community.
1) Provides high-level administrative support for a Dean or Officer of the University. Proactively relieves the Dean or Officer of as much administrative detail as possible by efficiently and independently performing all duties. Manages the daily operations of the office, maintain files and processes mail for their executive. Drafts, edits, and prepares presentations and communications ensuring their executive is prepared with meetings materials and presentations, pertinent information and/or statistics., 2) Work with partners across the University, the Medical Center, laboratory affiliates, and external partners to coordinate the Dean or Officer s strategic meetings and events with trustees, donors, deans, officers, staff, civic and government leaders, diplomats, faculty, and others., 3) Maintains the Dean or Officer s complex and extremely active calendar and logistical needs, exercising considerable discretion and judgment as to priorities and effective use of the executive s time. Confirms all meetings, necessary materials, and meeting locations in advance. Reviews upcoming meetings and events weekly with their executive. Arranges complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Proficiency with Microsoft Office Suite, Adobe Acrobat, financial reporting systems, and online databases.
- Experience working in higher education and a high-level executive setting preferred Familiarity with the University of Chicago.
Equal Employment Opportunity Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law.
Employer’s Job# JR06816
Please visit job URL for more information about this opening and to view EOE statement..