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Human Resources Coordinator

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Job Details
Job Order Number
Company Name
University of Chicago
Physical Address

Chicago, IL 60664
Job Description
  1. Please make sure to read the job posting in its entirety as it reflects both the University roles and responsibilities, followed by the specific description.
  1. Department

2010054 BSD ADM – Human Resources

  1. About the Unit

The University of Chicago is a private institution encompassing the undergraduate College, six professional schools (Business, Law, Divinity, Public Policy, Medicine and Social Service Administration), four graduate divisions (Biological Sciences, Humanities, Physical Sciences, and Social Sciences) and the University Of Chicago Medical Center. The broader University enterprise includes Argonne National Laboratory, Fermilab, and Yerkes Observatory. The Biological Sciences Division (BSD) and the University of Chicago Medical Center (UCM) are managed by a single Dean/Executive Vice President and comprises the largest unit of the University and has an annual operating budget of $900M. The Medical Center oversees the finances and operations of all inpatient and ambulatory services. Physicians who provide patient care services are all appointed in one of the 13 clinical Departments within the BSD. The BSD includes the Pritzker School of Medicine, approximately 24 academic units, degree granting committees, and research centers and institutes. The BSD houses approximately 2,200 staff employees and approximately 800 academic appointees as well as 1,000 professional and graduate students.

  1. Job Family

Human Resources

Designs and implements strategic human resource programs and policies for staff to ensure talent alignment with University mission and goals. Serves as strategic thought partners throughout campus to enable high performing talent. Collaborates with unit and divisional leadership on organizational strategy, talent acquisition, learning and development, performance management, compensation, benefits, and employee and labor relations.

  1. Career Track and Job Level

Human Resources Generalist

Serves as generalist and strategic consultant to one or multiple units across the University in driving talent processes. Partners with unit and divisional leadership, and Central HR to ensure talent is high performing and driving unit and divisional short and long-term goals. Oversees full life cycle of employees (from onboarding through and including offboarding) within unit or division and oftentimes serves as the brand ambassador for Human Resources. Note: P4 and P5 limited to central roles only that have campus-wide impact. Unit and divisional roles are P1-P3. Some larger units or divisions may have M2-M4 if people management responsibility or complex divisional oversight (the five divisions are BSD, PSD, SSD, ARD and The College).

P1: Performs routine assignments in the entry level to a professional job progression. Typically requires a college or university degree or the equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts. Develops competence by performing structured work assignments. Uses existing procedures to solve routine or standard problems. Receives instruction, guidance and direction from others.

  1. Role Impact

Individual Contributor

  1. Responsibilities

The job performs a broad range of operational business activities to design, implement, and monitor a variety of human resource programs. Responsibilities are within the Human Resources Function as a generalist or in a combination of disciplines, allowing the incumbent to acquire higher-level skills.

1) Supports staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Maintains appropriate human resources data and records., 2) May help counsel employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a moderate to high level of guidance., 3) Provides professional support to a unit’s employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints., 4) Performs other related work as needed.

Unit-specific Responsibilities

1) Coordinate the staffing process by creating and updating job descriptions, posting positions, reviewing applications, scheduling interviews, closing requisitions, interviewing applicants, and maintaining hiring documentation

2) Initiate, complete and submit end-to-end processing of new hires, including all onboarding paperwork, orientation, training, and completed personnel files

3) Support HR Business Partners with ongoing training initiatives, compliance matters, feedback, engagement initiatives and ongoing communication designed to add organizational value

4) Develop and maintain metrics, benchmarks and ad hoc reports applying analysis to proactively solve problems and turn ideas into action

5) Manage HRIS data management activities, including Workday and FAS transactions ensuring data integrity and compliance

6) Adhere to and advise others on personnel policies and procedures

Unit-preferred Competencies

1) Ability to foster a culture of inclusion by appreciating and respecting diversity

2) Exceptional analytical skills with the ability to drive operational excellence and optimization

3) Ability to contribute to an environment where teams are highly motivated and committed to achieve organizational strategies

4) Act with purpose to build talent infrastructure to achieve results

5) Ability to partner with different levels of the organization to achieve results

  1. Education, Experience, and Certifications

Minimum requirements include a college or university degree in related field.

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Preferred Qualifications


1) Bachelor’s degree in human resources, organizational development, international business or related field.


1) Experience in Human Resources, preferably in medical center or academic environment

2) Experience with, or knowledge of, employment law

3) Experience with core HR processes including talent acquisition, retention, development or engagement

4) Demonstrated experience delivering high quality HR services

5) Experience using and applying data and analytics to diagnose problems using strategic thinking skills to design and implement appropriate solutions

6) Strong facilitation, influencing and conflict resolution skills

7) MS Office experience

8) Workday HRIS experience

9) Social Recruiting experience

Required Documents

1) Resume

2) Cover letter preferred

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

  1. FLSA Status


  1. Pay Frequency


  1. Pay Grade

Depends on Qualifications

  1. Scheduled Weekly Hours


  1. Benefits Eligible


  1. Drug Test Required


  1. Health Screen Required


  1. Motor Vehicle Record Inquiry Required


  1. Posting Date


  1. Remove from Posting On or Before


  1. Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application p

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