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Program Manager, Office of the CMO

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Job Details
Job Order Number
Company Name
Physical Address
155 N Wacker Dr Ste 400
Chicago, IL 60606
Job Description


The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. We are currently seeking a Program Manager, Office of Chief Medical Officer (CMO) for Health Research and Educational Trust (HRET) in Chicago.


The Program Manager will assist with research, synthesis of information and development of tools, resources and key findings/messages in alignment with strategic priorities of the Office of the Chief Medical Officer (CMO). Additionally, this position will assist with the management, development and implementation of projects relating to various initiatives and strategic priorities. This includes, but is not limited to work plans, status reports and memos that support the work, which will also including special projects, engagement initiatives and cross-association activities. This position will also provide administrative support to the CMO and Director, which includes, but is not limited to preparation for presentations and speaking events – both internally and externally.


  • Develops tools, resources, key findings/messages and blogs/publications through synthesizing information in alignment with strategic priorities of the Office of the CMO.
  • Develops and implements project plans for in alignment with strategic priorities.
  • Assist with setting deadlines, assigning responsibility and anticipating and identifying potential milestones and recommends solutions.
  • Creates materials such as: work plans, communications plans, PowerPoint presentations, talking points, status reports, memorandums, dashboards, etc. for various audiences (internally and externally).
  • Prepares routine and advanced written communications to include, but not limited to reports, letters, social media (within AHA policy), memos, emails and blogs with mastery level skills in written communication.
  • Develop and coordinates meeting agendas and evaluations for various activities as it relates to strategic priorities or other work streams. Takes, transcribes and distributes notes or minutes of meetings, and identifies next steps/actions items and owner.
  • Collaborates with internal colleagues and external partners and vendors to ensure for successful project development, implementation and execution.
  • Performs research and gathers information, data and best practices to support the goals of the Office of the CMO, which includes, but is not limited to physician, quality, patient safety, performance improvement, health equity, diversity/inclusion, workforce, and health care innovation issues impacting the field.
  • Supports the CMO and Director with administrative needs, which includes, but is not limited to correspondence needed for projects, speaking events, meeting planning and logistics support.
  • Support the development of SOPs and job aids.
  • Performs other duties and assists with projects as assigned by supervisor.



Required Education: Bachelor’s Degree

Desired fields of study: Public Health, Business Administration or related.

Years of experience may be substituted for education.


  • 3-5 years experience with a minimum of 3 years of experience managing and developing multiple, concurrent projects and timelines.
  • Experience synthesizing high-level information into information understandable by AHA’s constituents.
  • Experience working collaboratively and independently while managing priorities and working with a variety of constituents and various deadlines – resulting in tools and resources developed for the healthcare field.
  • Experience working within the healthcare industry (association or hospital/health system).

Knowledge Requirements

  • Advanced knowledge of providing executive assistant support functions.

Technical Requirements

  • Advanced Microsoft Office Suite experience in Outlook, Word, Excel and PowerPoint.


We offer an excellent total compensation package, which includes medical/dental coverage (PPO/HMO), vision care, life insurance, short and long-term disability plans, 401(k), tuition reimbursement, paid vacation/holidays/sick days, wellness programs and more!

The American Hospital Association (AHA) is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call (312) 422-3000 and ask for the Director, Human Resources and let us know the nature of your request and your contact information.

The AHA participates in the E-Verify Program.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with the contractor’s legal duty to furnish information.

The American Hospital Association (AHA) is an Equal Opportunity Employer: EOE AA M/F/Vet/Disability. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability. We will provide reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990.
The AHA participates in the E-Verify Program.

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