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Administrative Assistant

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Job Details
Job Order Number
6927863
Company Name
RSM US LLP
Physical Address
401 Main St Ste 1200
Peoria, IL 61602
Job Description

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The Administrative Assistant – Receptionist is responsible for assisting with the daily operations of the office including answering a multi-line telephone system, directing callers to appropriate individuals, and greeting visitors while alerting the appropriate party of the visitor arrival. This position performs a variety of basic and some advanced administrative support functions. Schedules appointments and give information to callers. Composes memos, assists with draft and finals of consulting reports, and researches information as needed and updates presentations. Generates reports, handles multiple projects, and printing/binding of financial reports. In addition, during busy season (January – April) this position will also assist with tax season by prepping documents for scanning and UPS mailings of all client tax documents. This is an opportunity to work with a dynamic group of motivated professionals at various levels.

Essential Duties:

  • Opening the office and closing the office (Hours: 8:00 AM – 5:00 PM)
  • Greeting visitors upon arrival to the office
  • Handling daily mail and UPS; errand to get mail, sort it appropriately and deliver, postage mail and take it down at the end of the day
  • Preparing and coordinating travel arrangements for senior management and other staff members
  • Answering a multi-line telephone system and accurately direct the calls to the appropriate individuals, provide callers with additional information, use of the paging system when needed, ability to take detailed messages to ensure appropriate follow-up
  • Providing general administrative support to a department or group of professionals including proposal presentation, and report generation and assembly, creating and working with spreadsheets; receiving and responding to routine correspondence, and some filing and binding. These functions will include the daily use of Microsoft Word, Excel, Outlook in addition to some PowerPoint
  • Ordering of office supplies and organizing supplies, snacks, paper for the office, daily/weekly meals for the office during busy season
  • Performs other duties as assigned

Basic Qualifications:

  • Ability to answer a multi-line telephone system, transferring calls and being the first point of contact for clients when they arrive to the office
  • Intermediate to advanced Microsoft Office skills and experience (Word, Excel, PowerPoint and Outlook)
  • Ability to prepare presentations including charts, graphics and tables, speaker notes & handouts, etc.
  • Strong Microsoft Outlook skills including calendar management functions
  • 2+ years of administrative assistant experience, preferably within a professional services firm
  • Flexibility to work overtime during busy season (January – April)

Preferred Qualifications:

  • Professional, positive, client service driven, and team-oriented skills
  • Strong written and verbal communication skills
  • Effective organization and time management skills
  • Ability to management multiple tasks
  • Strong attention to detail and the ability to accurately proofread documentation
  • Self-motivated and possess a sense of urgency
  • Strong work ethic and a proven record of dependability
  • Able to work in a rapidly changing, high-activity environment

You want your next step to be the right one. You’ve worked hard to get where you are today. And now you’re ready to use your unique skills, talents and personality to achieve great things. RSM is a place where you are valued as an individual, mentored as a future leader, and recognized for your accomplishments and potential. Working directly with clients, key decision makers and business owners across various industries and geographies, you’ll move quickly along the learning curve and our clients will benefit from your fresh perspective.

Experience RSM US. Experience the power of being understood.

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Job ID:

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req11688

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Line of Business:

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Internal Client Service

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SubFunction:

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Administrative Support Other

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Job Type:

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FullTime

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Req .#:

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req11688

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Location:

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Peoria, IL US

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Region:

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Great Lakes Region

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Job Category:

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Administrative Professional

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Employment Type:

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Experienced

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Degree Required:

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None

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Travel:

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No

RSM is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans.


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