Program Coordinator - Dept of Pediatrics
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Chicago, IL 60611
Program Coordinator – Dept of Pediatrics
Assists the Vice President, Administration and Operations and the Department Chair in administration, coordination and program support for Department of Pediatrics’ central administration functions. Serves as a member of the Department of Pediatrics’ central administration team and a key resource by assuming responsibility for important administrative functions.
1. Provide project coordination, management, and administrative support to Associate Chairs for the following central administration programs:
- Diversity & Inclusion
- Faculty Affairs, including the following subprograms: faculty development, awards and visibility committee, and faculty promotion processes
- Clinical Practice Directors
2. Provide project coordination, management and administrative support for department leadership projects and initiatives, such as annual work plan goals.
3. Coordinate grand rounds and firm rounds scheduling and communication.
4. Serve as the departmental coordinator for WeLearn, including tracking of completed WeLearn modules for faculty.
5. Serve as a central resource for the Feinberg Faculty Portal and Northwestern Elements.
6. Serve as the departmental coordinator for annual compliance requirements for faculty, such as flu vaccine and TB screening.
7. Coordinate and support faculty recruitment efforts initiated by the Office of the Chairman.
8. Coordinate and manage Department of Pediatrics Central Administration meetings.
9. Collaborate with the Department Chair’s Sr. Executive Assistant in the development, coordination and promotion of departmental events and meetings.
10. Additional duties as assigned.
1. Bachelor’s degree preferred. Minimum of 3 years of related experience. A combination of education and experience could be considered in lieu of degree or years of experience.
2. Prior experience working in an academic hospital setting strongly preferred.
3. Strong organizational and project management skills. Strong attention to detail and ability to multitask.
4. Demonstrated ability to work independently with limited supervision.
5. Strong analytical, interpersonal, and oral and written communication skills required.
6. Working knowledge and skills in Microsoft computer software applications and database technologies.
7. Ability to establish priorities and react promptly to a large variety of requests and needs, sometimes in stressful situations.