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PROGRAM COORDINATOR

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Job Details
Job Order Number
JC160233627
Company Name
Loyola University Chicago
Physical Address

Chicago, IL 60684
Job Description

PROGRAM COORDINATOR
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Position Details

Job Title
PROGRAM COORDINATOR

Position Number
8101941

Job Category
University Staff

Job Type
Full-Time

FLSA Status
Exempt

Campus
Rogers Park-Lake Shore Campus

Department Name
APPLIED HEALTH SCIENCES

Location Code
APPLIED HEALTH SCIENCES

Is this split and/or fully grant funded?
No

Duties and Responsibilities

This position is currently only open to Loyola University Chicago faculty and staff. Preference will be given to current Loyola University Chicago employees when the current employee’s qualifications and experience meet or exceed minimum and preferred qualifications.

Parkinson School of Health Sciences and Public Health
Loyola University Chicago’s Parkinson School of Health Sciences and Public Health is an innovative new school committed to applying an entrepreneurial philosophy of educational excellence, research, and service as a means to achieve the goals of improving human potential through health sciences and the promotion of health equity.
There’s never been a more important time to be in the health sciences and public health fields. Discover how Parkinson staff, faculty, and students are called to be and develop the next generation of healthcare leaders who will drive change and expand knowledge in the service of humanity through learning, justice, and faith.

Position Overview
Under general direction, the Program Coordinator is responsible for coordinating and leading various activities and functions of the undergraduate Healthcare Administration (HCA) and Exercise Science (EXCM) programs within the Parkinson School of Health Sciences and Public Health. The Program Coordinator reports to the Director of Administration and supports the Directors of both the HCA and EXCM programs in their efforts to establish, implement, and evaluate desired program outcomes.

This position is based at Loyola’s Lakeshore Campus (LSC) but may require travel to the Health Science Campus (HSC).

Duties and Responsibilities
Program Activities
• Collect and track data for both HCA and EXCM programs including, but not limited to: course enrollment, student enrollment, student GPA, demographics. Maintain data for semester reports and ad hoc reporting. Extract data from Power BI database.
• Assist with various functions related to the certification and/or accreditation of programs.
• Assist with the maintenance of the Exercise Science Labs related to inventory of supplies, orders, equipment, etc.
• Update social media accounts and learning management system (Sakai) with relevant information about all undergraduate programs.
• Work with the Program Directors, internship directors, and others to coordinate and organize internship communication and events (orientations, interviews, meetings, etc.).
• Assist in creating marketing materials for both the HCA and EXCM programs; organize student and faculty photo shoots, work with Marketing on slogan and brand marketing, create marketing materials for events, and work to build recruitment for programs.
• Support HCA and EXCM faculty: update Faculty Resource Guide quarterly, make room reservations, acclimate faculty to Sakai and LUC resources and policies, and assist faculty with other miscellaneous projects, as needed.
• Create and maintain handbooks, policies and curriculum documentation for the HCA and EXCM programs.
• Develop and maintain positive working relationship with other LUC Schools and Departments, including marketing, catering, conference services, campus reservations, campus safety, facilities, etc.
• Collaborate with program directors and program advisor to evaluate and monitor curricular needs and effectiveness.
• Assist academic advisors with processes related to student academics (e.g., dismissal and probation letters) as needed.

Student Services
• Act as communication conduit with HCA and EXCM students and alumni.
• Serve as Advisor to the Exercise Science Club and Healthcare Administration Student Councils (student organizations). This involves liaison between the Councils and the Programs, event support, and general mentoring.
• Coordinate and implement the Peer Mentorship Program for HCA and EXCM students.
Events/Activities
• Coordinate and implement events including, but not limited to: faculty/student socials, Exercise Science Week, Honors Society Inductions, Internship Reveal Day, professional conferences, recruiting events, etc. Includes attendance at program and university-sponsored events, such as Open House and LUC Weekend.
• Coordinate Program Committee meetings, Advisory Board meetings, faculty meetings and retreats for EXCM and HCA programs. Record and maintain electronic records of meeting minutes.
Other Duties
• Assist with other LUC and Parkinson School events, as needed.
• Manage Pro-Card record keeping and submissions.
• Perform other duties and projects, as needed.

Minimum Education and/or Work Experience

This position is currently only open to Loyola University Chicago faculty and staff. Preference will be given to current Loyola University Chicago employees when the current employee’s qualifications and experience meet or exceed minimum and preferred qualifications.

Bachelor’s degree in related field and at least two to three years of related experience required.

Qualifications

This position is currently only open to Loyola University Chicago faculty and staff. Preference will be given to current Loyola University Chicago employees when the current employee’s qualifications and experience meet or exceed minimum and preferred qualifications.

• Bachelor’s degree from an accredited college or university in a related field, required.
• Master’s degree is preferred.
• Must possess strong organization skills, and effective verbal and written communication skills
• Demonstrated success with planning, coordinating, and implementing large and small scale, detail-orientated projects and events
• Able to work well with individuals at all levels
• Must be able to work well within a culturally diverse environment with the ability to handle all situations with tact and diplomacy
• Position requires occasional early morning, weekend and evening responsibilities
• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.
• Knowledge, understanding and commitment to the mission and values of Loyola University Chicago and the Parkinson School of Health Sciences and Public Health

Certificates/Credentials/Licenses

• Bachelor’s degree from an accredited college or university in a related field, required.
• Master’s degree is preferred.

Computer Skills

• Proficient in the use of Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat and experience with higher education learning management systems.

Supervisory Responsibilities
No

Required operation of university owned vehicles
No

Does this position require direct animal or patient contact?
No

Physical Demands
None

Working Conditions
Irregular Hours

Open Date
06/24/2020

Close Date

Special Instructions to Applicants

Quick Link for Posting
http://www.careers.luc.edu/postings/14021


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