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Academic Advisor, Special Programs

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Job Details
Job Order Number
Company Name
Loyola University Chicago
Physical Address

Chicago, IL 60684
Job Description

Academic Advisor, Special Programs
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Position Details

Job Title

Position Number

Job Category
University Staff

Job Type

FLSA Status

Rogers Park-Lake Shore Campus

Department Name

Location Code

Is this split and/or fully grant funded?

Duties and Responsibilities

The academic advisor for special programs provides advising support and services to a case load made up of general populations students, as well as students who have been conditionally admitted into the University through the Rambler Success Program.

Special programming responsibilities support the Rambler Success Program and include, but are not limited to, a pre-fall, summer program; adherence to a high-touch advising approach in the fall and spring that requires frequent communication and outreach with students and campus partners, as well as regular meetings with faculty; and developing programming throughout the academic year to support under-prepared and/or at-risk, conditionally admitted students in their first two years. Some evening or weekend work may be required to support students in these programs.

The ratio of Rambler Success students to general population students in this position’s caseload varies based on the number of students who are admitted through The Rambler Success Program each year.

Academic advising responsibilities include for both general population and Rambler Success Students:
- Assists students in developing a meaningful academic and co-curricular plan within the Jesuit tradition.
- Teaches several sections of the freshmen seminar (including Rambler Success sections).
- Presents academic workshops on various topics, such as registration, campus resources, software usage, degree requirements and learning strategies.
- Advises students via phone, e-mail, walk-in and scheduled appointments.
- Maintains accurate records using various software.
- Develops advising resources promoting student success and retention in collaboration with internal and external stakeholders.
- Communicates degree requirements, academic policies (including FERPA) to students, parents and faculty.
- Assists incoming first year and transfer students through orientation programming.
- Performs related duties as required.

Minimum Education and/or Work Experience

Master’s degree in College Student Personnel, Counseling or related field required and one to two years of related experience.


- Preference will be given to candidates who have worked in the field of higher education. The successful candidate will also have proven administrative, time management and relational skills, and have worked in a fast paced environment.
- Candidates who have worked with or taught first and second year college students who have additional challenges persisting toward graduation will be given preference.
- A commitment to academic excellence, social justice and service, values-based leadership, global awareness and diversity.
- Ability to embrace, promote and articulate the University’s Jesuit Catholic identity
- Ability to work effectively with undergraduate students in a holistic manner with an enthusiasm for providing student-centered services in the Ignatian tradition.
- Highly developed interpersonal and communication skills that enable the Academic Advisor to adequately assess students’ academic needs and guide them to the appropriate university resources.
- Ability to provide empathic, compassionate, consistent, accurate, developmental, student-focused, accessible and honest advising.
- Ability to teach first year experience courses and appropriate study strategy courses.
- Attention to detail and proficiency in keeping accurate student records.
- Demonstrated ability to work well in teams.


Master’s degree in higher education or related field and three years of full-time related work experience are required. An appropriate combination of comparable work and education experience may be considered.

Computer Skills

Proficiency with MS Office Suite, Internet and email applications.

Supervisory Responsibilities

Required operation of university owned vehicles

Does this position require direct animal or patient contact?

Physical Demands

Working Conditions

Open Date

Close Date

Special Instructions to Applicants

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