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State Purchasing Officer

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Job Details
Job Order Number
7568329
Company Name
Executive Ethics Commission
Physical Address
401 SOUTH SPRING, 515 William G Stratton Building
Springfield, IL 62706
Job Description

The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).

The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.

The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.

Responsibilities of the SPO include:
• The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
• Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process. (CPO-GS)
• On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
• Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
• Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
• Institutes necessary training to further the understanding of the procurement process and for staff development.
• Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
• Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.

Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
• Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
• Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
• Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Ability to encourage and build mutual trust, respect, and cooperation among team members.
• Must be skilled in management of one’s own time and able to work independently.

The SPO is appointed by the Chief Procurement Officer to a term of five years beginning on the date of the officer’s appointment. By law, the SPO must be able to receive certification by the Universal Public Procurement Certification Council (UPPCC) or the Institute for Supply Management (ISM) within 30 months of appointment. Prerequisites to testing for certification include:

UPPCC:
• With a Degree (Completion of a 2-year, post-secondary education program that results in a degree, diploma or certificate):
• 3 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
• 72 contacts hours of procurement-related coursework/training completed within the previous 10 years
• Without a Degree:
• 5 years of experience within the previous 10 years. A minimum of 50% of the required years of experience must be in public sector (remaining experience may be from either public or private sector)
• 72 contacts hours of procurement-related coursework/training completed within the previous 10 years
For detailed information on becoming certified with UPPCC please visit https://www.uppcc.org/Certification

ISM:
• Three years of full-time, professional supply management experience (nonclerical and nonsupport) with a bachelor’s degree from a regionally accredited institution or international equivalent; or
• Five years of full-time, professional supply management experience (nonclerical and nonsupport) without a qualified bachelor’s degree.
For detailed information on becoming certified with ISM please visit :ISM – Certification – Certification Process

Preferences:
• At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
• Current certification by the UPPCC as a Certified Professional Public Buyer or as a Certified Public Procurement Officer.
• Familiarity with the Illinois Procurement Code.
• Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.


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