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State Purchasing Officer

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Job Details
Job Order Number
7603581
Company Name
Executive Ethics Commission
Physical Address
401 SOUTH SPRING, 515 William G Stratton Building
Springfield, IL 62706
Job Description

The Executive Ethics Commission (EEC) of the State of Illinois seeks applicants for the position of State Purchasing Officer (SPO) with the Chief Procurement Office for General Services (CPO-GS).

The CPO-GS ensures that more than $7 billion in procurements under its jurisdiction are fair, transparent, accountable and in the best interest of the State. The CPO-GS is under the umbrella of the EEC, a nine-member commission that promotes transparency, fairness, and integrity by facilitating compliance and enforcement of the State Officials and Employee Ethics Act. The EEC appoints the Chief Procurement Officer (CPO), subject to Senate confirmation, and provides staff and other support in furtherance of the independent procurement role of the CPO. The staff members of the CPO-GS are dedicated public servants focused on providing exceptional service and valuable results to the agencies and people we serve.

The SPO is appointed to a 5-year term by the CPO and represents the CPO at the agency level. The SPO’s procurement authority is derived from the CPO, enabling this position to help meet the legitimate needs of the agencies through a well-run procurement organization.

Responsibilities of the SPO include:
• The SPO exercises the CPO’s procurement authority at the agency level. At the direction of the CPO, the SPO may be assigned responsibility to approve or reject contracts for the agency, taking into consideration all factors that influence the contract, including but not limited to law, rules, and the procurement itself.
• Initiates procurement planning and development activities and establishes appropriate activity schedules. Review procurement transactions in our e-Procurement system, BidBuy, in order to grant or deny approval at various stages of the procurement process.
• On a regular or ad hoc basis, trains agency personnel in procurement activities, including but not limited to the identification of procurement method, drafting of specifications, evaluation, award, contracting, procurement file documentation and procurement systems processes.
• Maintains communication between agency procurement staff, agency management, and program unit staff to help ensure that program needs are met and that all staff members involved in the purchasing process staff are aware of and are following the procurement process.
• Reviews and analyzes agency procurement activities, making and implementing recommendations for process improvements.
• Institutes necessary training to further the understanding of the procurement process and for staff development.
• Prepares reports necessary for the management and understanding of agency procurement activities. Ensures procurement activities are properly documented to meet legal and other requirements.
• Works with the Procurement Compliance Monitor as directed by the CPO, or as is necessary and appropriate, to ensure procurement activities comply with laws, rules, and policies and procedures.

Minimum Requirements:
To become a part of this energetic and exceptional organization the SPO must possess the following qualifications and skills:
• Bachelor level degree from accredited college or university, preferably with courses in business, procurement, supply chain management, public administration, political science, pre-law, communications, or other disciplines related to the work of the CPO-GS.
Equivalent degree or non-degree education, or education plus relevant professional experience may be considered.
• Candidate must have one of the following certifications: Universal Public Procurement Certification Council (UPPCC) Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO), or the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) or Certified Professional in Supplier Diversity (CPSD).
• Must have excellent written and verbal communication skills and the ability to communicate complex ideas to professionals both skilled in procurement as well as those with limited or no procurement knowledge.
• Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
• Must be skilled at using logic and critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Ability to encourage and build mutual trust, respect, and cooperation among team members.
• Must be skilled in management of one’s own time and able to work independently

Preferences:
• At least 3 years of experience in public administration, preferably with State government in general and procurement processes specifically.
• Familiarity with the Illinois Procurement Code
• Experience in using an Enterprise Resource Planning (ERP) or electronic procurement system.

Office Information
The SPO works in a collaborative environment, interacting with state employees and the public via email, telephone, and in person. The work location is an office setting, requiring business casual or business dress attire.

Address: 401 South Spring Street, William Stratton Building,
Springfield, Illinois 62706

Work hours: This is a full-time position with a work week consisting of 37 ½ hours per work during normal business hours. The EEC currently offers a number of flexible work schedule options. We are currently working remotely in response to the COVID-19 pandemic.

Benefits: This position is eligible to be a member of the State of Illinois Group Insurance program with health, dental, vision, and life insurance coverage options. Additionally, this position will earn 12 paid sick days per calendar year, a minimum of 10 paid vacation days per calendar year, 3 paid personal days per calendar year, and 12 paid state holidays per calendar year, prorated based on start date.

Contact Christine.Lazarides@illinois.gov for more information on work hours and benefits.

This is a non-code position. This position is not subject to collective bargaining and does not require a current grade from Central Management Services.

NOTE: Salary amounts shown are only to be used as a guide; actual salary will be determined at the time of hire.

Agency Contact: Executive Ethics Commission
Human Resources Office
401 South Spring Street, William Stratton Building, Room 515
Springfield, Illinois 62706

How to Apply:
Applicants should send the following to the address above:
• A cover letter identifying the title of the position for which you are applying, explaining how your training, experience, and/or coursework qualify you for this position, and identifying how you learned of this position, and
• A detailed resume.
Applicants may also submit required information via email to Christine.Lazarides@illinois.gov.

The Executive Ethics Commission is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

In compliance with the Americans with Disabilities Act and the Illinois Human Rights Act, State agencies must ensure that the employment process is accessible to persons with disabilities. Specifically, these laws require that the State provide reasonable accommodations upon request by individuals participating in all steps of the employment process. Please contact the Human Resources Office with requests for reasonable accommodations.

The Equal Employment Opportunity / American with Disabilities Act Officer is responsible for ensuring compliance with these laws. Any issues or concerns should be addressed to the EEO/ADA Officer at 401 S. Spring St, Room 515, Springfield, Illinois, 62706, or by calling (217) 558-1393.


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