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administrative assistant

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Job Details
Job Order Number
Company Name
United Central Orchids
Physical Address
Minooka, IL 60447
Job Description

Maintain office filing and storage systems, Keep filing/document management system for electronic and paper documents organized, Monitor and order office supplies. Distribute/file all incoming mail, Perform errands that assist daily functions: post office, bank, Staples, Kinkos, etc , General reception duties. Return calls as appropriate.
Knowledge of general office practices. Knowledge of filing and general record keeping. Knowledge of basic mathematics. Knowledge of correct English usage and grammar. 1 year QuickBook. Knowledge of workers’ acts, guidelines, terminology, and practices. Ability to compare data from a variety of sources for accuracy, completeness, grammar, and format. Ability to collect, alphabetize, code, numerically rank, sort, and batch documents. Ability to perform mathematical calculations. Ability to prepare and/or process financial documents. Ability to apply workers’ disability compensation rules, acts, guidelines, terminology, and practices to specific work situations. Ability to abstract relevant and/or significant facts from case materials and data. Ability to follow, apply, interpret, and explain instructions and/or guidelines. Ability to determine work priorities. Ability to make decisions and take appropriate actions. Ability to meet schedules and deadlines of the work area. Ability to communicate effectively. Ability to compose routine correspondence and reports. Ability to type. Ability to operate standard office equipment.
Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information. Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations. Maintains equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter fund Maintains office schedule by picking-up and delivering items using automobile. Serves customers by backing-up receptionist; answering questions; forwarding messages; confirming customer orders; keeping customers informed of order status. Updates job knowledge by participating in educational opportunities. Enhances organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

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