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PURCHASING ASSISTANT

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Job Details
Job Order Number
JC185623701
Company Name
Loyola University Chicago
Physical Address

Chicago, IL 60684
Job Description

PURCHASING ASSISTANT Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the “Search” button. Bookmark this Posting Print Preview Apply for this Job

Position Details Job Title PURCHASING ASSISTANT Position Number 8100253 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Chicago-Water Tower Campus Department Name PURCHASING Location Code PURCHASING (04510A) Is this split and/or fully grant funded? No Duties and Responsibilities

- Receives, logs, and routes to Buyers all approved Purchase Requisitions that are electronically forwarded to Purchasing for processing. Routes unapproved requisitions to the appropriate party for sign-off before processing can be initiated.

- Processes Purchase Orders in the event one of the Buyers is out of the office. - Maintains excel spreadsheets to track monthly UPS , Postage Due, Business Reply, and Bulk Mail charges for end of month departmental charge backs. - Provides problem resolution/information sharing through communication via e-mail or telephone with internal and external customers regarding status of Purchase Requisitions, Purchase Orders, and supplier invoices. - Maintains all Purchasing Department electronic files for easy access and review. - Distributes daily incoming mail. - Distributes and accounts for funds used for vending machine reimbursement. - Performs receiving function for Lawson Purchase Orders, as directed. - Contacts vending partners to request repairs on selected equipment – Beverage/Snack equipment. - Contacts current suppliers or source potential suppliers as directed to request product /service information and or pricing. - Processes Check Requisitions to Accounts Payable, UPS Weekly Invoices, postage meter replenishment, Permit replenishment, Rambler Buck payments to selected suppliers, Oce Business Services monthly invoices. - Processes Journal Entries to University Finance for departmental postage charge backs ? UPS , Bulk Mail charges, Postage Due Charges, Business Reply charges for the WTC / LSC . - Contacts/tours hotels in the immediate area of each campus to inspect facilities and obtain Loyola pricing. Posts approved hotels to the Purchasing website. - Provides exposure and participation in the Request for Proposal process. - Serves as website administrator to make changes / additions to the Purchasing, Mailroom, and Printing Services website. - Compiles and updates as necessary, the Purchasing Assistant Operational Manual. - Provides Departmental charge back information for the monthly Wright Express Fuel Invoice. - Performs special projects as assigned. - Performs related duties as assigned. Minimum Education and/or Work Experience

Minimum High School diploma, some college preferred. One to two years of Purchasing experience, including clerical accounting skills and prior exposure to a fast-paced work environment.

Qualifications

- Ability to communicate effectively both verbally and in writing.

- Proficient in cost search activities, not limited to competitive bidding, internet searches, networking and experience. - Must demonstrate a proven track record of the ability to cooperate, prioritize, organize and multi-task in a flexible, fast paced and challenging environment to effectively meet deadlines. - Excellent customer service, organization skills and attention to detail. Certificates/Credentials/Licenses

None

Computer Skills

Knowledge of MS office suite; MS Excel or Spreadsheets and MS Access. Adept user of Internet, e-mail and other office automation systems.

Lawson Experience a plus Content Management System Experience a plus. Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Lifting, Carrying, Standing, Repetitive Motions Working Conditions None Open Date 06/10/2021 Close Date Special Instructions to Applicants Quick Link for Posting https://www.careers.luc.edu/postings/16237


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