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Administrative Assistant

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Job Details
Job Order Number
Company Name
Robert Half
Physical Address

Job Description


Commercial Real Estate Firm located in Oakbrook has an immediate need for an Administrative professional. The Administrative Assistant will provide support to the office and the leaders. The ideal candidate must be exceedingly well organized, flexible and be able to effectively work through daily challenges. Should possess the ability to interact with staff (at all levels), visitors and vendors in a fast-paced environment, sometimes under pressure, while remaining proactive, resourceful and efficient. A high level of professionalism and confidentiality is crucial to this role. Expert level of written and verbal communication skills, strong decision-making ability and attention to detail are equally important. Responsibilities: Provide administrative support within the company when needed. Coordinate conference room scheduling, meeting arrangements, and catering needs. New hire setup, including desk, phone, and forms. Answer phones, transfer calls to appropriate parties, and relay messages. Accept visitors, greet clients, and act as the face of the company. Process incoming and outgoing mail and packages. Code and approve assigned invoices. Monitor inventory of office and kitchen supplies. Contact building to create work orders, order key cards, add visitors, etc. Contact appropriate vendors to resolve IT issues. Maintain receipts for company Amex card purchase. Assist with updating contact lists. Work with team members throughout the entire company.

Recruiter: Connie Stathopoulos



• Strong working knowledge of Microsoft Office: Word, Excel, Outlook

• Bachelor’s degree is preferred

• Strong communication skills (oral, written & presentation)

• Must possess a professional presence and be a strong relationship builder

• Have an eye for detail and be able to find creative solutions for problems

• Ability to work under pressure while efficiently multi-tasking on various projects

• Ability to organize and self-manage

This is a Full-time Permanent Opportunity, Monday-Thursday in office, Friday-work from home!

If you are passionate individual that thrives in a creative environment, we would love to have you discuss about joining our dynamic and growing company. This opening will be staffed by the end of the week, so don’t delay – contact us now!


Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals. Visit for more information.

2021 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use ( .

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