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Director of Business Services

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Job Details
Job Order Number
8619808
Company Name
McHenry County College
Physical Address
8900 Us Highway 14
Crystal Lake, IL 60012
Job Description

Position Requisition

Job Title
Director of Business Services
Department
Business Services
FLSA Status
Exempt
Job Type
Administrative
Position Grade
A4
Employee Type
Full Time
Hiring Range
Commensurate with experience
Grant Funded
No
Work Year
12 Months
Work Year-Other Information

Typical Work Schedule 40 Hours | Flexible schedule to meet department needs Bargaining Unit Eligibility No Work Week 40 Hours Work Week-Other Information Special Instructions to Applicants

Position Introduction
McHenry County College seeks a Business Services Director to bring their purchasing expertise to to our team. This is an exceptional opportunity to make a significant impact for the state’s leader in community college enrollment growth and transformative programming that propels students to their next success.

McHenry County College is a comprehensive, public, Associate-degree granting institution located in Crystal Lake, Illinois. MCC is known throughout the community and the Illinois Community College System for its exceptional faculty and staff, the quality of its programs and services, and the success of its students. MCC welcomes, encourages, and supports the diversity of our students, faculty, and staff members and seeks to attract and retain individuals who reflect our diverse community.
Position Summary
Oversee and direct the purchasing, surplus, insurance program, Shipping and Receiving, and Mailroom operations of the College.
Reports to
Chief Financial Officer/Treasurer
Essential Functions and Responsibilities

  • Insurance Program

o Coordinate the renewal of all insurances (liability, casualty, worker’s compensation, etc.) for the College, as well as claims administration, and processing, collaborating with the College attorney and insurance consultant as necessary

o Ensure the timely reporting of claims for insurances

o Develop and implement risk management activities to reduce exposure to loss in conjunction with Human Resources, Professional Development, Safety Committee, and others, as necessary

o Review insurance coverage (liability, casualty, worker’s compensation, etc.) in consultation with the Illinois Community College Risk Management (ICCRMC) consultant to ensure that appropriate coverage levels are in place to protect the College from loss at a reasonable cost

o Develop and maintain a vehicle insurance compliance program

  • Purchasing

o Develop and maintain College purchasing procedures to ensure efficient operations and compliance with applicable Board Policy and State of Illinois Statutes

o Develop and update the College’s purchasing strategy and implement purchasing processes. Train personnel on purchasing processes and procedures

o Implement and maintain technology, including the College’s ERP, to maximize system usage and provide a process that streamlines the purchasing process

o Review and approve purchase orders

o Schedules deliveries and ensures timely fulfilment of orders

o Maintain record of goods ordered and received,

o Develop formal bid and request for proposal documents, when required, for all College purchases

o Evaluates prospective vendors based on quality, timeliness, and price

o Negotiate prices and contracts with College suppliers

o Monitor College purchasing activity to ensure compliance with College procedures, Board Policy, and State of Illinois Statutes

o Coordinate the submission of Board Reports for purchase approvals with the requesting department

o Prepare and update the College website regarding anticipated bids, proposals, and approvals

o Review and maintain the College’s memberships and participation in purchasing groups and consortia to ensure efficient procurement of goods and services

o Evaluates opportunities to improve inventory and supply needs across the campus

o Review all College contracts (for renewal terms, payment terms, insurance clauses, etc.) before submission to Chief Financial Officer/Treasurer for final approval

  • Other

o Oversee and direct the operations of Shipping and Receiving and the Mailroom, including providing hands on support during staff absences.

o Direct, coordinate, and evaluate the usage of College-owned and rented vehicles

o Direct and coordinate, in conjunction with the Accounting Office, the College’s capital asset procedures, reporting, and valuation of fixed assets

o Maintain currency in trends in procurement and purchasing processes, procedures, technology, and trends

  • Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities
  • Assume additional duties as assigned by immediate supervisor
    Required Education
    Bachelor’s Degree from a regionally accredited institution
    Other Required Qualifications
  • Five years experience in the public purchasing field with three years of supervisory experience
  • Strong report writing and presentation skills
  • Experience dealing with insurance claims and policy renewals in liability and worker’s compensation insurance
    Desired Qualifications
  • Master’s Degree from a regionally accredited institution in a related field, emphasis in business field
    Skills and Specifications
  • Proficient in technical computer applications, Microsoft Office Suite and web research
  • Strong analytical, problem solving, organizational, interpersonal, and communication skills
  • Able to communicate effectively to all stakeholders
  • Strong collaboration skills
  • Ability to work independently yet have a strong team orientation and to develop productive working relationships at all levels of the organization
  • Ability to deal professionally and effectively with staff and public
  • Ability to work under pressure and timelines
  • Strong commitment to a customer service philosophy and work ethic
  • Ability to be a “hands on” manager and problem solver
  • Ability to oversee, plan, and implement major programs and services for the organization
  • Ability to work in a dynamic environment and to be sensitive to change and responsive to changing goals, priorities, and needs
  • Ability to oversee and manage work involving multiple units
  • Ability to safely lift 50 pounds unassisted
  • Commitment to and respect for diversity and inclusion
  • Understanding of and commitment to the College mission and goals
  • Ability to perform all of the essential functions, skills, and specifications of the position
    Location
    Main Campus

MCC IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY AND INCLUSION IN ITS COLLEGE COMMUNITY
McHenry County College does not discriminate on the basis of race, color sex, national origin, or disability.
See Nondiscrimination Statement for details. http://www.mchenry.edu/nondiscrimination


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