at Robert Half in CHICAGO, Illinois, United States
Job Description
Description
Robert Half has an amazing opportunity for an experienced Executive Assistant for a client located in the Chicago/Rosemont area. This position will provide onsite administrative support for the General Counsel and other members of the Legal Department. The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. This dynamic position provides a high level of professional support incorporating a balance of senior level administration, including calendar management, travel coordination, expense management, and planning, organizing, and coordinating activities for the Executive Leadership Team. This is a fast-paced opportunity for a professional who takes pride in delivering the highest quality work product and has exceptional attention to detail.
Recruiter: Connie Stathopoulos
Key Responsibilities
+ Calendar meetings and schedule and assist with conference and Teams calls
+ Maintain attorney calendars and coordinate schedules
+ Coordinate and schedule travel arrangements
+ Draft general correspondence and other documents
+ Generate, edit and file correspondence and documents
+ Facilitate service-of-process procedure
+ Assist General Counsel with audit letters
+ Open and distribute Department mail
+ Facilitate signing of Company contracts and documents
+ Administer Department filing procedures (electronic and paper)
+ Monitor Legal Review inbox for review requests
+ Prepare and issue Notice of Claims for insurance company
RequirementsQualifications/Requirements
Five or more years of experience as an executive administrator
+ Ability to work onsite five (5) days a week.
+ Experience supporting multiple professionals at the same time.
+ Expert knowledge in Microsoft Office Suite programs.
+ Proactive, self-starter who enjoys working independently with minimal supervision.
+ Excellent time-management and organizational skills, and comfortable prioritizing multiple projects from multiple individuals.
+ Must be detail oriented and possess high quality administrative skills.
+ Committed to maintaining confidentiality.
+ Some knowledge of legal terminology, processes and documentation is a plus.
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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app (https://www.roberthalf.com/mobile) and get 1-tap apply, instant notifications for AI-matched jobs, and more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2023 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/terms-of-use) .
