at Dewberry & Davis, LLC in Peoria, Illinois, United States
Administrative Assistant I
# of Openings
Dewberry is seeking a detail-oriented Administrative Assistant I to support the Architectural Engineering Departments in our Peoria, IL office. Typical assignments are diverse and require strong communication and collaboration skills. This position will provide the opportunity to support our Peoria team in scheduling and manageing office vistors including clients, presenters, vendors, consultants, as well as visiting Dewberry staff. General administrative responsibilities will include utilizing company systems in ordering office supplies, coordinating vendor meetings and lunches, electronic filing, proofreading, project document support, as well as overall office administration. Position may occasionally require providing virtual support of the same responsibilities to other offices and administrative staff.
Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. When you join Dewberry, you're joining an established firm that consistently ranks among top 50 Building Design + Construction's Giants 300. You're not only working alongside a diverse group of professionals who provide award-winning solutions to public and private sector clients, you're working on complex challenges and highly-visible projects that transform communities and improve the quality of life. Our commitment to excellence stems from a strong culture that focuses on core values and behaviors that are categorized into five groups - honestly, passion, contribution, individualism, and perseverance which we call "Dewberry at Work," these guide our work and have inspired our employees to be successful for more than a half-century
Meeting and event coordination (schedule food and beverage services, set up virtual meetings, send reminders, greet guests on arrival)
Ordering office and break-room supplies
Handle sensitive information with complete discretion
File and archive both electronic and hard copy project-related documents
Manage incoming mail, assist with the packaging and coordination of mailing letters, managing UPS, FedEx and shipping needs
Other administrative duties as required.
Required Skills & Required Experience
High School Diploma required.
Minimum of 2 years clerical experience
Experience working with Engineering or Architectural firm a plus
Strong knowledge of Microsoft Office products including Teams, MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat required
Must be service oriented and flexible with a “can do" attitude
Must be able to organize and prioritize workload as needed to meet schedules
Don't meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employee's. So if you're excited about this role, but your past experience doesn't align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.
Must have a valid driver's license, good driving record and ability to pass a driving record background check.
*At this time, Dewberry will not sponsor a new applicant for work authorization.
*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.
*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry's background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.
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Dewberry is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation. EEO is the law.