at Illinois Tollway in Downers Grove, Illinois, United States
Job Description
Position Overview
The Illinois Tollway is dedicated to providing and promoting a safe and efficient system of highways while ensuring the highest possible level of service to our customers. Whether it's I-PASS, the Move Illinois Program, open road tolling or keeping you safe with our H.E.L.P. trucks, we are committed to delivering great benefits and services to customers. The Tollway is a user-fee system – no state or federal tax dollars are used to support maintenance and operations. Operations are funded by toll and concession revenues.
Under the leadership of the Board of Directors and Executive Staff, the Tollway is committed to achieving the following goals: increase collaboration with regional transportation and planning agencies, promote the regional economy, maintain financial integrity, foster environmental responsibility and sustainability, maintain the safety and efficiency of the Tollway system, further transparency and accountability, enhance customer service, and maintain public trust.
In support of this mission, the Contract Compliance Analyst in the Procurement Department with the responsibility of ensuring compliance on Diversity goals established on Tollway contracts to ensure that commitments to subcontractors/subconsultants on Tollway projects affords vendors contracting and economic opportunities. Ensure where applicable that all federal, state, local and Tollway standards are adhered.
The Contract Compliance Analyst will perform monitoring and tracking of EEO, BEP, DBE and VOSB goals to ensure that the Tollway's Diversity goals are met on all contracts and that small businesses, minorities, women, disadvantaged, and veteran-owned businesses receive contracting, subcontracting and employment opportunities. This individual will review utilization plans to verify goal commitments, assist with goal-setting, perform site visits, review and approve vendor payment requests, utilize contract compliance systems to monitor and track prime and subcontractor payments and review certified payrolls entries in the IDOL portal. He will train vendors and user departments on contract compliance processes, procedures, and systems.
Essential Job Functions
- Assist with setting MBE, WBE, DBE and VOSB diversity goals on solicitations for goods and services, professional services and construction related projects.
- Review bid proposals and PSB submissions for responsiveness check to ensure required goals are being committed
- Verify the certifications of MBE, WBE, DBE and VSOB vendors identified on utilization plans.
- Attend pre-bid, pre-construction and post construction meetings to provide an overview of MBE, WBE, DBE and VOSB prior to contract award and provide vendor status at closeout.
- Recommend approval of utilization plans submitted by vendors.
- Prepare board review documents on diversity goals and past vendor performance.
- Review contract compliance systems, compare and reconcile compliance documents.
- Track and monitor diversity goal commitments on contracts.
- Conduct site visits to ensure that employees are paid in accordance with the State of Illinois Prevailing Wage Act and the prevailing wage rates.
- Perform interviews of contractor employees and investigate reported discrepancies in prevailing wage rates and fringe benefit payments to IDOL.
- Excellent driving record with the ability to follow road safety standards. Must take and pass OSHA course.
- Meet with contractors and subcontractors to resolve payment and work-related disputes.
- Gather and analyze data for creating reports on ethnicity participation percentages, payments and work hours of minorities on contracts.
- Prepare reports and responses to inquiries to both internal and external constituents on MBE, WBE, DBE and VSOB.
- Approve invoice and pay estimate submissions after confirming vendor compliance to contract goals.
- Submit recommendations to withhold vendor payments due to compliance goal and contract violations
- Maintain project files electronically on Tollway networks and in hard copies as a requirement of state record retention policies.
- Prepare reports as required by the State on MBE, WBE, DBE and VSOB.
- Participate in vendor trainings on Compliance systems and agency sponsored diversity fairs.
- Review and recommend approval of partial and final retention payments.
- Utilize the Tollway’s B2Gnow and other software systems in monitoring and tracking vendors’ progress toward meeting compliance goals.
- Must be willing to work flexible hours, some evenings and late nights to perform construction site visits on the roadway.
- Other duties as assigned.
