at Northern Illinois University in DeKalb, Illinois, United States
Job Description
Position Information
Working Position Title
Program Assistant - Administration
Classification Title
Program Assistant - CUSTOM CLASSIFICATION
Position Number
00003342
Open Date
06/02/2023
Close Date
06/07/2023
Priority Review Date
Business Unit Description
Civil Service
Full-Time/Part Time
Full-Time
FTE
1.00
Position Status
Regular
FLSA
Exempt
Job code
5001
Union Representation
Union
Union Code
AFC - AFSCME C, Local #1890
Unit/Department
Human Resource Services
College/Unit
Human Resource Services
Division
Division of Human Resources
Location
HRS LOBBY
Link to Department Website or Custom Search Page
https://www.niu.edu/hrs/index.shtml
Position Summary, Requirements, and Qualifications
Overview
NIU is the top employer in DeKalb County. At Human Resource Services, we're dedicated to ensuring that it's a welcoming and rewarding place to work. We believe that people are the university's greatest resource, and invest in them by providing access to information and training, as well as support services. Whether you're a job seeker, employee, student or retiree, we invite you to learn how we can help you reach your goals.
Position Summary
Under the direct supervision of the Human Resource Services Business Administrative Assistant the incumbent serves as support to HRS administration team in the processing of HR related materials.
This position will devote 45% of their time to support NIU's taxation function, within Human Resources Services, under the guidance of the NIU Payroll Manager and 55% of their time supporting Business Operation functions. This position is responsible for a wide range of processing task, including, Multiple Taxation Request, department level budget request and approvals, Public Service Loan Forgiveness (PSLF), Moving Expense Reimbursements (MER), Legal Request and Employee Tuition Waivers. The Program Assistant will assist in research and benchmarking, internal and external audit, and special projects.
This position requires consultations with various, employees, departments, other state institutions, and vendors. This position will also assist in the production and changes to HRS forms, proposals, and policies that will support the operational needs of the university, while assuring compliance with state and federal regulations.
Essential Duties and Responsibilities
Review, process and reconcile taxation (45%)
Review and process Public Service Loan Forgiveness, Moving Expense Reimbursement, Legal Request, Department Budget request, and serve and Tuition Waivers as needed. (25%)
Provide support to Administration for research and benchmarking and special projects (25%)
Other Duties as Assigned - (5%)
Minimum Required Qualifications (Civil Service)
CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
1. Bachelor's degree in Business Administration
2. 3 month's of professional HR office support work experience, which included knowledge of taxation calculations, data collection/benchmarking methods and audit reporting analysis, in a higher education environment
Knowledge, Skills, and Abilities (KSAs) (Civil Service)
Knowledge of general office practices and procedures
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
Skill in oral and written communication
Ability to work effectively with staff, the public, and outside constituency groups
Ability to organize and multi-task
Ability to supervise and knowledge of administrative concepts and methods.
Ability to utilize various computer software packages
Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems.
Specialty Factors (Civil Service)
None
Preferred Qualifications (Civil Service)
Familiarity with Higher Education Human Resources
Peoplesoft or similar HRIS database experience.
Minimum Required Qualifications (SPS)
N/A
Additional Requirements (SPS)
N/A
Preferred Qualifications (SPS)
N/A
Physical demands/requirements
Regular office related duties
Ability to... For full info follow application link.
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
