Administrative Assistant, Culinary Arts

at Joliet Junior College in Joliet, Illinois, United States

Job Description

Position Title:Administrative Assistant, Culinary Arts

STATUS: Full time
DEPARTMENT: Culinary Arts
REPORTS TO: Department Chair
PLACEMENT: Support Staff, Grade 8
MINIMUM PAY RATE: $49,497.49 annually

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The student population at the college is diverse in ethnicity, gender, language, age and background. Joliet Junior College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff.

To provide a wide variety of highly responsible and complex clerical and secretarial duties requiring the exercise of a high level of discretion; to provide professional, effective and efficient customer service assistance to students, faculty, and college personnel, and support to the Department Chair. Serves as a secretary to a department head, relieving an administrative official of operational details which involve a great amount of confidentiality. May be involved in the staffing and supervision of part-time clerical employees, lab assistants, and student workers. Considerable judgment, initiative, and independent action in establishing or adapting work procedures to new situations are required. Work requires knowledge of the policies and procedures within the Department and College Systems.

1. Prepare and type correspondence, documents, internal and external reports, tests and other related materials. Update and maintain syllabi, curriculum, classroom materials, mailing lists, records, handbooks, databases and files.
2. Receive and direct visitors and Chef for a Day participants, handle phone calls, take and relay messages, provide requested information, prioritize and distribute mail. Counsel students and part time instructors on issues and college procedures. Provide technical support to department personnel and students with the use of office equipment.
3. Create all Business Process Outsourcing (BPO's) for all teaching labs, restaurant operations, and process funds to increase, decrease or close as needed throughout the year.
4. Process all auxiliary operations budget transfers, restaurant department charges, work orders, weekly invoices and service arrangements for three culinary auxiliary operations.
5. Handle uniform inventory, fittings, and cutlery kits each semester for each student.
6. Create and maintain semester class schedules.
7. Assist all adjunct faculty in the Department; conduct student evaluations of faculty.
8. Assist students with class registrations, exams, and related services.
9. Order and maintain inventories of textbooks.
10.Prepare payroll for faculty, staff and student workers. 11.Assemble all materials for the program's annual renewal, programmatic accreditation, and Annual Program Update (APU).
12.Schedule all advising appointments for prospective and current students.
13.Track all students for upcoming advising and information packets annually including Chef for a Day, private tours, high school field trips, dual credit enrolled students, HubSpot and webpage requests, etc.
14.Manage and update all content on departmental webpage to reflect accreditation information, outcomes, employment data from surveys, and program accomplishments and curriculum information.
15.Process job posting activities for all positions.
16.Other related duties as assigned.

1. Plan and schedule appointments and events, coordinate and process travel arrangements purchases, organize accommodations, maintain calendars and attendance records.
2. Assist chair in maintaining and monitoring departmental budget. Collect, transfer,... For full info follow application link.


Joliet Junior College is committed to maintaining an environment that is safe and free from discrimination, harassment, and misconduct on the basis of sex, which includes sexual orientation or gender-related identity. The College prohibits sexual harassment, sexual assault, sexual misconduct, stalking, and relationship/dating violence has put measures in place to ensure a safe and healthy educational and employment environment, and meet legal requirements in accordance with: Title IX of the Education Amendments of 1972 (Title IX), which prohibits discrimination on the basis of sex in the College's programs or activities; relevant sections of the Violence Against Women Reauthorization Act; Title VII of the Civil Rights Act of 1964, which prohibits discrimination on the basis of sex or sexual orientation, including gender-related identity; and the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), which requires timely warning to the community of certain immediate threats.

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Job Posting: 10999148

Posted On: Jun 08, 2023

Updated On: Jun 29, 2023

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