Practice Support Clerical Assistant

at Chapman and Cutler LLP in Chicago, Illinois, United States

Job Description

Chapman and Cutler LLP is seeking to hire a Practice Support Clerical Assistant to join our Chicago office. The Practice Support Clerical Assistant will work with other administrative and legal professionals in a collegial environment, performing a variety of clerical duties for attorneys and assisting with projects as directed by the Administrative Assistant Supervisor, Chief Support Services Officer and supervising attorneys.  The position requires an in-office presence but includes flexibility for some remote work.


Responsibilities will include, but are not limited to the following:


  • Reports to the office in a reliable and punctual manner. Ability to work as part of a team to meet the clerical and administrative requirements of the Firm.
  • Provides direct administrative/clerical support for administrative assistants, paraprofessionals, and attorneys, including, but not limited to, time keeping, expense reports, scheduling, photocopying and scanning, blacklining, collating, and preparation of packages/labels/envelopes for mailing.
  • Assists with department and matter specific tasks, including facilitating the closing process by creating signature packets, setting up electronic closing rooms, and compiling closing documents and closing sets.
  • Works one-on-one with attorneys, paraprofessionals, and administrative assistants for projects that require special or specific instruction and works independently on those tasks as directed.
  • Operates standard office equipment. Familiar with standard computer applications such as Word, Excel and PowerPoint.
  • Creates and maintains all client and general files.  Handles incoming and outgoing mail as necessary.
  • Displays competency while learning new tasks and has the ability to ask thoughtful questions in order to complete assignments.
  • Exhibits an understanding of how individual tasks affect other long-term projects and the department functioning as a whole.
  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship; follows Firm and/or practice group guidelines for protecting client information.
  • Exhibits an understanding of, and properly utilizes, the Firm’s reference materials, including training materials and internal online information. Complies with the Firm’s policies and procedures.
  • Attends scheduled training sessions and utilizes information in daily work production.
  • Proofreads material for grammatical, typographical or spelling errors.
  • Organizes and prioritizes numerous tasks and completes them under time constraints.
  • Assists in any other area of the Firm as assigned.


Minimum Qualifications:


  • High school diploma or general education degree (GED) required; Bachelor’s degree preferred.
  • Previous office experience preferred.
  • Demonstrated ability to use Word, Excel, document management and redlining applications and time keeping programs.
  • Commitment to client service and the ability to work independently are critical.
  • Attention to detail and timelines; ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Excellent written and oral communication and interpersonal skills required to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff.
  • Demonstrated ability to work collaboratively as part of a team.
  • Committed to following all Firm security protocols and maintaining information security.


To apply, please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be based on qualifications for the position.


Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.

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Job Posting: 11146707

Posted On: Sep 20, 2023

Updated On: Oct 02, 2023

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