Customer Accounting Specialist (6879)

at Apex Systems in CHICAGO, Illinois, United States

Job Description

Job#: 6879

Job Description:

• Sustain daily operations within branch Sales office(s). Including: contractor set up, weekly time and expense verification, as well as management of unbilled items meeting set personal and team goals.
  • Ensure compliance with client’s expectations around time and expense entries.
  • Monitor compliance with policies, procedures and standards providing feedback and/or recommendations to Field Accounting Supervisor and Managing Director regularly.
  • Verify contractor record processing within internal system, Bullhorn to ensure compliance and accurate pay and bill set up.
  • Identify additional contractor benefit eligibilities and work with various departments to ensure proper set up; then, oversee processing on a weekly basis to ensure accurate pay, bill, and tracking.
  • Manage and reconcile the Missing Time Report for each Sales Office.
  • Manage contractor time and expense processing on a weekly basis ensuring timely and accurate approvals.
  • Manage the unbilled report for Sales office making certain all outstanding items are researched and corrected efficiently to ensure invoices are released timely.
  • Handle contractor orientation and maintain office records ensuring compliance with company policy as well as Federal and State regulations.
  • Organize and deliver new hire orientation and registration for contractor employees via electronic system, TalentWise.
  • Monitor completion of contractor onboarding documents via electronic system, Talentwise.
  • Work with contractors to complete tax credit documentation and provide additional documentation as needed.
  • Compliance with company policy as well as Federal and State regulations.
  • Validate compliance with E-Verify, Form I-9, W-4, and state tax document regulations.
  • Ensure timely termination of assignments for proper reporting of projections, benefits and unemployment claims.

• Prepare and analyze operational reports and share with Field Accounting Supervisor, Managing Director and/or Executive Vice President.

• Serve as the primary liaison between the Sales office and Shared Services.

• Superior customer service skills
• Superior oral and written communication
• Ability to work with limited supervision; independent
• Outstanding organization and time management skills
• Ability to multitask and meet deadlines
• Able to handle stressful situations
• Intermediate Microsoft Excel, Word, and Internet navigational experience
• Experience in general office or administrative duties
• Previous experience with E-Verify and/or Form I-9

• Competitive hourly pay
• Health, Dental and Vision Insurance
• Long and Short-Term Disability
• Life Insurance
• Vacation and Holiday Pay
• 401k Retirement Plan
• Training and Advancement opportunities
• Tuition Reimbursement
• Birthdays Off
• Philanthropic Opportunities
• Referral Program
• Partial Gym Membership Paid
• Team Building Events

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact [email protected].

https://www.eeoc.gov/eeo-policy-statement