Senior Facilities Coordinator

at Plante & Moran, PLLC in ChicagoChicago, Illinois, United States

Job Description

Location: United States, Illinois, Chicago

Make your mark. Our internal firm services team focuses on the firm's critical business needs. From administrative opportunities to marketing and everything in between, our integrated solution approach is designed to help enable and manage growth, leverage resources, and optimize firm operations. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

What does diversity, equity, and inclusion mean to Plante Moran? It means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities.

Your role.
Your work will include, but not be limited to:

*Taking inventory and ordering supplies, including grocery purchases when requested
*Stocking supply areas and kitchens with proper supplies; straighten and clean
*Responsible for keeping file room, kitchens and copy areas clean and orderly
*Sort incoming and outgoing mail and packages. Sorting mail to appropriate bins after pick up
*Delivering mail received from the USPS, UPS, Fed EX and other express agencies internally daily and to other office locations
*Assist with client and other deliveries during tax season
*Prepares packages for express shipping and for shipping/courier to other Plante Moran office locations
*Processes outgoing mail using a scale and postage meter; determines class or type of rate for sending mail together with related costs
*Maintains accurate information related to changes in postal rates and regulations
*Keep adequate supplies available to staff for all mailing services (Fed EX, Certified Mail, etc.)
*Reorganizes mail boxes as required
*Must use WYN and/or Practice Management daily to look up clients to unite mystery mail to staff
*Printing and/or binding large projects as requested, other administrative coverage as needed/requested
*Purging and/or scanning files, preps files for offsite storage, as requested
*Takes deposits to bank when requested
*Assist with interfacing and managing vendors or contractors as assigned by the Regional Facilities Manager, Office Manager or Procurement & Real Estate Manager
*Setting up beverages and food for meetings, lunches and dinners
*Setting up technology for meetings in conference rooms and assisting staff in troubleshooting
*May serve as back-up for other administrative support team members

The qualifications

*HS Diploma or GED equivalent required. 

*Associates degree or industry related certification is preferred.
*At least 3 years of facilities experience in a Class A office building setting, preferably working with various office equipment (mail meter machines, copiers, binding equipment, etc). MS Office experience required (MOS certified a plus)

*Must be able to remain in a stationary sitting position for at least 50% of the time.

*Must be able to lift at least 30 lbs- specific job duties may require additional lifting to move, transport, position and install equipment; frequently moves and transports packages weighing up to 50 lbs

*Frequently positions self to bend and lift packages. 

*Occasional moving & lifting of equipment; bending, lifting, climbing required to position self to maintain computers during engagements. 

*Person in position needs to occasionally move about the inside of the office to access machinery, cabinets, etc. 

*Person in position frequently communicates with individuals who have inquires. Must be able to exchange information in these situations. 

*Ability to work in a high stress environment. 

*Reliable transportation and valid driver's license are required including a clean driving record. 

*Minimum levels of auto insurance coverage are required. 

*Ability to travel locally, work overtime and weekends is required. 

*Ability to travel overnight or internationally may be required.


Note: Position may require some Saturday work hours during tax season (January through April) and overtime from time to time during the remainder of the year. Position may require 24/7 availability.


Our difference.

We are a nationally recognized public accounting, consulting, and wealth management firm, consistently ranked as one of FORTUNE magazine's "100 Best Companies to Work For." At Plante Moran, we live by the Golden Rule, fostering a relatively "jerk-free" culture with the lowest staff turnover rate in the industry. Our supportive network of well-rounded professionals is excited to catapult your growth and help pave your pathway to professional excellence.

Apply now. Make your mark.

This is a non-exempt position and is eligible for overtime for hours that exceed the standard 40-hour work week.

Plante Moran is committed to a diverse workplace.We strive to create a... For full info follow application link.

Plante Moran is an Equal Opportunity Employer, committed to a diverse workplace.

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Job Posting: 11273423

Posted On: Sep 11, 2023

Updated On: Oct 04, 2023

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