Senior Meeting Planner

at American College of Surgeons in Chicago, Illinois, United States

Job Description


About the American College of Surgeons
The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit .
Summary: Manages all aspects of meeting strategies & logistics for mid-size to large (meeting size varies) ACS and Association Management (AM) client virtual, in-person, and hybrid meetings, including pre-conference planning, budgets/expenses, on-site execution, and post event reporting. Collaborates with ACS staff liaisons and AM client Board members, association Presidents and/or Program Chairs. Leads efforts in negotiating contracts with venues and multiple vendors, with emphasis on and experience in negotiating attrition, Force Majeure, and cancellation clauses. Demonstrated ability to maintain and develop positive and strong relationships with industry suppliers/partners and other meeting planning professionals. For Clinical Congress (the ACS annual meeting), will potentially support planning efforts at either the Headquarter Hotel or Convention Center.
Assesses and implements new/innovative meeting strategies and trends, manages and ensures on-site health safety protocols are implemented and executed, and ensures critical deadline and budgetary guidelines are adhered to while meeting high-quality standards. Must have ability to multi-task and possess proven leadership skills with the ability to influence others to reach desired outcomes and action steps. Excellent communication, interpersonal, negotiation, diplomacy, organizational, and project management skills are essential.
This exempt position will report to the Senior Manager, Meeting Services in the Division of Convention and Meetings. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

Required Education and/or Experience:
Bachelor's or Associate's degree preferred, but not required.

Minimum of 4+ years meeting planning experience in a similar or related role required. Medical or Association meeting experience is preferred.

Experience with contract negotiation, pre-planning and onsite management is required.

Experience creating and managing budgets is required.

Certified Meeting Planner (CMP) or Certified Meeting Manager (CMM) designation preferred, but not required.

Strong working knowledge of Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Internet skills.

Comprehensive Benefits:
We're committed to attracting and retaining top talent via valuable benefits!
Vacation, personal, and sick hours including 13 paid holidays per year
Hybrid office schedule
Medical-comprehensive coverage through BlueCross BlueShield
Dental, Vision, and Prescription drug program
403(b) Matching Program
Pension Plan
Flexible Spending Medical/Dependent Care
Employee Assistance Program
Short Term/Long Term Disability
Life Insurance
Domestic Partner Coverage
Plus many other great benefits!

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to or call (312) 202-5000 and let us know the nature of your request and your contact information.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in... For full info follow application link.

Equal Opportunity Employer of Minorities, Females, Protected Veterans,
and Individuals with Disabilities
•All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. We are also an equal opportunity employer of individuals with disabilities and protected veterans. 
•Please view Equal Employment Opportunity Posters provided by OFCCP  here.

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Job Posting: 11327118

Posted On: Sep 29, 2023

Updated On: Oct 29, 2023

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