at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentF&A FIN - Procurement Services Solutions
About the Department
Procurement Services provides integrated solutions to enhance the University's Procure-to-Pay experience. This includes establishing contracts, creating purchase orders and administering the credit card program, travel services and other specialized campus programs.
Job Summary
Responsible for assisting with the administration of the University's expense management program that includes both a corporate credit card and expense management system.
Responsibilities
- Supports managing the corporate card program including card application and maintenance. Liaison with campus, banking partner, and Shared Services Help Desk.
- Collaborates with teams to develop the management of the University's expense management program including development of internal procedures and policies aligned with best practices.
- Administers the University expense management system to include user management, configurations, and troubleshooting.
- Provides communication to campus users related to changes in the expense management program, corporate card, or expense management system.
- Provides analysis and reports related to the expense management program.
- Supports the development of training materials as needed.
- Ensures that application data is accurate and up-to-date within and between environments (test and production).
- Actively monitors enablement performance and identifies opportunities to achieve leading practices for expense management.
- Maintains process documentation.
- Implements functional, system, and program specifications. Assists in revising existing system logic difficulties as necessary, under the direction of more experienced colleagues.
- Administers new IT developments, keeps up with evolving business requirements, and uses knowledge of University systems to recommend appropriate systems alternatives and/or enhancements to current systems.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Bachelor's degree in computer science or business administration.
Experience:
- Three years of experience in a large complex organization dealing with an expense management program and/or a corporate credit card program.
- Three years of experience with an expense management system, preferably Concur.
- Background in a customer service environment.
Technical Skills or Knowledge:
- Interfaces between expense management system, banking partner and other financial systems.
- Knowledge and understanding of the credit card industry.
- Strong technical writing skills with demonstration of past experience developing business requirements documentation.
- Proficiency in all Microsoft Office applications with advanced Excel and Access skills.
Preferred Competencies
- Communicate effectively and professionally with an emphasis on email resolutions.
- Excellent verbal and written communication skills.
- Strong analytical skills, problem-solving, and organizational skills.
- Participate as a team player and positively influence group activity.
- Project management and proven problem solving and analytical skills.
- Enforce policies/procedures and continuously focus on process improvements.
- Self-starter with ability to work independently with minimal direction.
- Strong communication and project management skills, with the ability to present to senior management.
Application Documents
- Resume/CV (required)
- Cover Letter (preferred)
- References Contact Information (3)(preferred)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Information Technology
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
