at City of Chicago in Chicago, Illinois, United States
Job Description
Description:
JOB/BID ANNOUNCEMENT
? Senior Personnel Assistant
Department of Public Health
Number of Positions: 1
This position is open to the public and all current city employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
???? The mission of the Chicago Department of Public Health is to promote and improve health by engaging residents, communities, and partners in establishing and implementing policies and services that prioritize residents and communities. Under supervision, performs responsible paraprofessional duties relative to personnel administration, and performs related duties as required.
ESSENTIAL DUTIES:
·? Assists candidates in the application process and in the completion of employment forms – Informs employees and family members of benefits.
· Compiles workforce data (e.g., Equal Employment Opportunity, Affirmative Action, labor relations, absenteeism, vacancy, turnover, salvage reports).
· Compiles personnel cost data for preparation of the department’s personnel budget
· Collects job documentation and prepares bid announcements.
· Monitors training offered by the City’s Department of Human Resources and disseminates information to employees.
· Interviews students for employment programs.
· Maintains classification schedules and job specifications.
· Answers inquiries regarding employment opportunities.
· Performs payroll and timekeeping functions for the department (e.g., payroll reports, vacation, new hires, exiting employees).
· Serves as liaison with payroll and benefits staff.
· Receives and verifies information on documents related to various personnel actions (e.g., leaves, retirements, terminations, suspensions, resignations, deaths, reinstatements).
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.
Address: 111 W Washington Street, Chicago, IL 60602 4 th Fl
Hours: Monday through Friday, 8:30 am to 4:30 pm
Some additional hours may be required in case of a public health emergency**
THIS POSITION IS IN THE CAREER SERVICE
Qualifications:
Minimum Qualifications:
Two years of work experience in human resources/personnel work AND/OR an Associate’s Degree or higher from an accredited college or university in Human Resources, Business Administration or a directly related field.
Selection Criteria
This position requires an applicant to successfully complete an interview which will include a writing exercise. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.
Preference will be given to candidates possessing the following:
· Payroll experience
· Processing FMLA and/or other leaves
· Government experience
· Customer service experience
Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.
If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process , please contact the City of Chicago, Department of Human Resources, at 312-744-4976 or disabilityaccommodations@cityofchicago.org . Please be prepared to provide information in support of your reasonable accommodation request.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
City of Chicago
Brandon Johnson, Mayor
Please note, all positions with the City of Chicago close promptly at 11:59pm Central Daylight Time (CDT). Applications for this position will be accepted until 11:59p.m. CDT on 06/20/2024 . No exceptions will be made.
