Department Support Assistant

at Aston Carter in Geneva, Illinois, United States

Job Description

Description:

. This position reports to the Content & Communications Manager. This position plays an integral role in the digital registrations for courses, communication regarding classes and hosting and administrative duties, in addition to supporting the promotion of courses and the creation of digital education.

80%

-Acts as the registrar for Flavor University classes. Maintains the registration process for courses and corresponds in writing and via phone with attendees,

-Supports the development and compilation of Flavor University courses, including digital promotions and registration, compiling presentation files, course materials, website landing pages, AV support, evaluations and hosting duties.

-Supports execution of class scheduling, site locations, logistic arrangements, hospitality and overall attendee experience for on-site classes. Manages attendee list ensuring accuracy and occupancy.

10%

-Supports updates to collateral and sales enablement tools created and distributed by Digital marketing team. Updates files and posts to sales enablement asset management system and website as needed.

10%

-Supports department efforts for marketing automation, CRM platforms, lead process and other tech-based platforms. Updates and maintains text on digital platforms as needed.

Skills:

Administrative support, event planning, marketing administrative, project coordination, schedule meetings, adobe creative suite, salesforce crm, digital marketing, marketing coordination, indesign, Microsoft office, email marketing

Top Skills Details:

Administrative support,event planning,marketing administrative,project coordination,schedule meetings,adobe creative suite

Additional Skills & Qualifications:

MUST HAVEs

-3+ years of administrative experience

-Bachelors Degree

-Experience using Microsoft Office, Adobe Creative Suite, and CRM technology

NICE TO HAVEs

-Marketing experience

-Bachelors degree in Marketing, Communication, Event Planning or similar field

-Salesforce Experience

-Adobe InDesign experience

SOFT SKILLS

-Ability to host and create a welcoming and enjoyable environment for program attendees

-Ability to problem-solve and anticipate needs in live events

-Excellent written and verbal communication skills

-A love of multi-tasking, problem solving and supporting team

-Exceptional organization skills and proven attention to detail

Experience Level:

Intermediate Level

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.