Project Manager - Illinois Sustainable Technology Center - 1019857-6689

at University of Illinois in Urbana, Illinois, United States

Job Description

• Overall Project Management • Track personnel resources and allocate appropriately as required. This includes updating the PRIDE Staff Plan and HR Transactions as required. • Develop tools and methods to estimate availability of personnel for projects based on the existing project portfolio. • Review risks and mitigation strategy for project with team. Update as appropriate and communicate with funding agency. • Working with Principal Investigator (PI), develop first draft of communication tools (e.g., quarterly reports, presentations, etc.) for target audiences. • Schedule team meetings and develop appropriate agendas for meetings. • Assist project engineers to develop and monitor various schedules, performance metrics, and reporting functions for projects (e.g., deliverables, milestones, etc.). • Work with team to identify and overcome potential barriers to completing project within budget and on time. • Independently develop best practices and establish procedures related to effective project management. • Using independent judgment, assess ongoing and completed work to improve future efficiencies, formulating and recommending changes to project. • Work with team members to implement tools to track project progress (e.g., Earned Value Analysis).
• Review of Project Expenditures • After the subawardee invoices have been submitted to SPA and reviewed by the PRI Sponsored Research Coordinator/Fund Manager for allowable costs, review project hours and task completion for correctness prior to sharing with appropriate Principal Investigator (PI) for final approval. • Work with the PRI Sponsored Project Coordinator/Fund Manager and PI to respond to Department of Energy (DOE) requests for budget related information (especially for Quarterly Reports and Continuation Applications). • Interact with appropriate groups within UIUC to provide projections on project budgets as required for funding agency reporting requirements and inquiries. • Work with researchers on placing orders for supplies and equipment required to execute work plan.
• Management of Project Compliance
  • Serve as main point of contact for DOE on Foreign National filings. Coordinate and update foreign national filings for UIUC and subawardees. • Serve as main point of contact for DOE on Conflict of Interest (COI) filings. Coordinate and update COI filings for UIUC and subawardees. • Function as the main point of contact for any additional compliance requirements established by the DOE.
• Support Subawardee Contracting
  • Provide appropriate information to PRI Sponsored Project Coordinator/Fund Manager and/or University Contracts Office (i.e. SPA) for the generation of subawardee contracts. This includes the development of Statement of Work (SOWs), final negotiated budget and budget justification, and letter of commitment. • Work with PRI Sponsored Research Coordinator/Fund Manager and SPA to update subawards as required. • Provide required information to SPA to establish appropriate Nondisclosure Agreements (NDAs) for projects. • Perform other related duties as assigned.

• Strong team-building skills. Ability to effectively communicate at all levels of management and technical expertise. Ability to identify, analyze and solve problems regarding recurring tasks and processes of the Project. Ability to build and maintain general understanding of stakeholders and partners. Ability to build and maintain general understanding of other projects and possible collaborative opportunities. Ability to identify and resolve personnel problems within and between workgroups. Strong project and personnel management techniques. Strong personnel development skills. Strong presentation, interpersonal, communication and documentation skills. Willingness to learn and implement DOE guidelines and policies for project execution.