at Stericycle, Inc. in DeerfieldBannockburn, Illinois, United States
Job Description
About Us:
Stericycle is a U.S. based business-to-business services company and leading provider of compliance-based solutions that protects people and brands, promotes health and well-being, and safeguards the environment. Since our founding over 30 years ago, we have grown from a small start-up in medical waste management into a leader across a range of increasingly complex and highly regulated arenas, serving healthcare organizations and commercial businesses of every size. Every day, we help our customers solve complex challenges by safely managing materials that could otherwise spread disease, contaminate the environment, or compromise one's identity.
Join us on our mission to protect health and well-being in a safe, responsible, and sustainable way.
Position Purpose:
This role and the Accounts Payable Coupa Support Team is responsible for managing and resolving invoices in Coupa to ensure timely processing and payment, including validating correct data documented. This includes following all SOX controls to ensure accurate and sensitive data is managed appropriately. AP Coupa rep tasks include assisting suppliers with statement reviews, timely processing of invoices, supporting and assisting team members with Coupa processing and resolution, functional and technical support in Coupa, working with other internal departments for coordination on tasks and projects, and providing support to internal and external customers for Coupa invoice processing. SME for Coupa invoicing and reporting.
Key Job Activities:
Support processing and maintenance of supplier invoices in Coupa. Closely following established controls around approval, verification, and payment of supplier invoices, including sensitive data such as social security numbers and legal data.
First point of contact to vendors for questions, support and issues around using Coupa, invoicing and payment inquiries.
Support the AP support phone line for inquiries for Accounts Payable coming into the Stericycle 800 line.
Build relationships and work closely with the Procurement team. Understand assigned commodities and the needs of the commodities' supplier, internal requesters, and their Procurement owners. Ensuring quality of data by collaborating with stakeholders (e.g., Procurement, commodity managers) to review invoices. Point of contact for invoicing.
Ensure all related processes are documented and updated as changes are made to these processes.
Support continuous process improvement as well as assist in maintaining a strong control environment by reviewing processes on a regular basis and providing suggestions for enhancements. This also includes cross training amongst team members onsite or outsourced.
Manage invoicing through Coupa, including monitoring the invoice approval queues and working with Finance for coding on invoices that get sent manually. Supports the Invoice entry as needed.
Maintain & support accounting and accounting control procedures. Responsibilities will include training & supporting field and departmental personnel with Coupa invoice questions, document processing, and other accounts payable related activities researching, processing analytical information, and receiving approvals for invoices.
Establishing and maintaining relationships with new and existing suppliers by reviewing supplier statements and advising suppliers on company policies and procedures as needed.
Main point of contact to provide support to internal and external stakeholders for ad hoc projects that support any vendor related initiatives or initiatives that support the company with enhancing vendor experience and/or support enhanced controls.
Follow up with requesters in the field to have them: 1.) submit PO change requests or dispute invoices 2.) create receipts for invoices in pending receipt status 3.) action as needed
Analyzing data from Coupa reports to support team metrics and timely invoice processing and payment.
Networking with cross functional teams daily
Support GRIR (goods receipt, invoice receipt) review in Coupa and S4 for accurate transactions posted. Work with cross functional teams as needed to resolve.
Support Coupa and S4 reporting, and audit as needed.
Global support for EMEA as needed
Performs other related duties as required or requested.
Experience:
High school degree required, Bachelor's Degree a plus
2+ years of AP/accounting/finance experience in a general office environment, demonstrating a general knowledge of accounting systems.
Experience with Coupa and/or SAP as a user or support a... For full info follow application link.
It is the policy of Stericycle, as an equal opportunity/affirmative action employer, to hire the best qualified people available without regard to race, creed, color, sex, sexual orientation, marital status, age, national origin or ancestry, religion, status with regard to public assistance, order of protection status, disability, or veteran status.
