at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Office Administrator - Community Health Sciences
Office Administrator - Community Health Sciences
Hiring Department: Community Health Sciences
Location: Chicago, IL USA
Requisition ID: 1025471
Posting Close Date: June 17, 2024
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.
This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
Description:
The Office Administrator within the Division of Community Health Sciences is responsible for initiating and coordinating the office support functions required for the effective implementation of administrative policies of the Division. Duties required extensive knowledge of the organization, programs, policies and procedures.
Duties & Responsibilities:
Responsible for day-to-day administrative operations of the unit which include keep management informed of overall financial position within the unit, assist to reconcile department non-grant fund transactions, room reservations, catering, maintenance issues, submitting work orders, space utilization, office set up, key and building access requests.
Provides administrative support to faculty, staff, employees, and vendors within the division: authorization of fiscal transactions, monitoring of fiscal transactions, travel reimbursements, Professional Development, Professional & Artistic Services Agreements/contracts, Tcard or Pcard issues, equipment records, expenses, organization activities and travel.
Prepares, reviews, maintains, and administers reports such as special requests reports, reconcile reports, departmental reports, financial and HR records of the unit.
Updates various databases related to personnel changes such labor distributions, user security access, effort reporting, new CFOP number for ICR, gift fund, etc.
Maintains an overall awareness of organization activities of import or impact to the designated member(s) of the unit staff and the unit such as any incoming mail, activities, inquiries and resolves problems which may require interpretation, explanation or defense of unit policies, guidelines, or functions.
Participates in the analysis, design, and implementation of office information systems; develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:
High school diploma or equivalent.
Any one of the following from the categories below:
A. Four (4) years (48 months) of work experience comparable to the third level of this series.
B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.
Preferred Qualifications:
Bachelor's degree.
Strong interpersonal skills and ability to... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
