at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentBooth Advancement: Events
About the Department
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Job Summary
This position has deep knowledge and expertise within Alumni Relations and leads a program designed to engage the alumni community worldwide, increase participation, and advance the objectives of the Alumni Associations, the broader University and divisional alumni initiatives. Researches, executes, and implements best practices in alumni relationship management. Works with the Alumni Board of Governors to create and implement guidelines to govern shared interest groups.
Responsibilities
- Serves as the primary planner, coordinator, executer, and evaluator of all Advancement-driven-events, in partnership with the Director of Events.
- Develops and manages all event budgets, monitors spending, and delivers final budget evaluations to the Director post-event.
- Serves as Advancement's primary event-related contact with Booth Accounting and Contracts, to ensure that deadlines are met and payments are made.
- Partners with the Director in regional strategy sessions to understand market plans so that event strategies achieve goals.
- Selects all event venues and locations.
- Works with the Individual Giving and Alumni Engagement teams to ensure events assist in achieving fundraising and engagement goals.
- Manages all event working group meetings to align event strategies.
- Creatively capitalizes on opportunities, such as the campaign to create new and improved special event programming, that corresponds with the School's evolving priorities and goals.
- Partners with the Director to manage the event registration system.
- Provides leadership and mentorship of junior members of the events team.
- Travels as necessary to provide oversight of events domestically and internationally.
- Leads and coordinates the planning, organization, and management of events, programs, and services designed to cultivate and maintain ties between the University of Chicago and key constituent groups. Creates a marketing plan to maximize participation and engagement of alumni, parents, and friends.
- Leads strategic planning, data management, the creation and tracking of metrics, and the creation and implementation of new constituent relations programs worldwide. Measures, tracks, and reports participation and success of initiatives.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Master's degree.
Experience:
- A minimum seven years of experience in event management.
- Higher education advancement experience.
- Proven experience setting and managing a budget.
Technical Skills or Knowledge:
- Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook).
- Event management software and databases.
Preferred Competencies
- Excellent organizational, decision-making, problem-solving, and research/investigative skills.
- Outstanding verbal, written, and presentation skills, as well as strong attention to detail.
- Create, implement, support, and evaluate a multi-year events strategic plan.
- Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes.
- Handle multiple detailed tasks/projects simultaneously and meet strict deadlines within a fast-paced environment.
- Demonstrated ability to work effectively and diplomatically with leaders, colleagues, as well as with students, faculty, with large groups and the public in a multitude of communication methods i.e., in person, email, phone.
- Work well with others and be a collaborative member of a team.
- Professional demeanor, including tact, discretion, and a customer service-oriented approach.
Working Conditions
- Travel to campus and/or non-campus locations for University business.
- Work evenings and weekends on occasion.
- This position is currently expected to work a minimum three days per week in the office.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Alumni Relations & Development
Role Impact
Individual Contributor
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
