Executive Assistant

at Aston Carter in Chicago, Illinois, United States

Job Description

Job Title: Executive Assistant

Job Description

The selected candidate will play a pivotal role in supporting a team of 110 members, dedicating 75% of their time to team support and 25% to directly assisting four executives. Responsibilities include managing calendars, coordinating travel, handling expense reports and invoices, and providing general office support. The role demands maintaining professionalism and discretion at all times, preparing for meetings, and managing communications and logistics for various events. Additionally, the Executive Assistant will be the primary point of contact for both internal and external queries, ensuring efficient office operations and identifying administrative improvements.

Hard Skills

+ High School Diploma; Bachelor’s or Associate’s degree in business or related field preferred

+ 5 years of administrative experience supporting multiple leaders as well as supporting team members.

+ Proficiency in Microsoft Suite tools

+ Experience with Concur expense systems

Soft Skills

+ Exceptional problem-solving skills

+ Strong organizational and time management skills

+ Ability to handle confidential information with discretion

+ Excellent communication skills, capable of interacting with executives

Job Type

This is a Contract-to-Hire position with a duration of 12 Month(s).

Work Site

This is a hybrid position in Chicago, Illinois.

Work Environment

The role is based on the floor in the Merchandise Mart, with work hours from 8 AM to 5 PM, Monday through Friday. The position requires three days in the office and allows two days of remote work per week.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.