at City of Chicago in Chicago, Illinois, United States
Job Description
DISTRICT CLERK - ASPHALT - CONCRETEJob Number:377155
Description
BID/JOB ANNOUNCEMENT
District Clerk - Asphalt / Concrete
Department of Transportation
Number of Positions: 4
These positions are open to the general public and to all current city employees covered under the terms of the City's collective bargaining agreement with the County, Municipal Supervisors and Foremen Local 1001 (Bargaining unit 54)
BID INSTRUCTIONS: Apply on the bid site: AND
1. Check the box on your profile titled "Currently employed by the City of Chicago"
2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
Under supervision, perform a range of clerical, timekeeping and customer service duties to support an organization's (e.g., district or central office, bureau) work operations, and perform related duties as required
ESSENTIAL DUTIES
Monitors automated timekeeping records to ensure proper recording of employee swipes; identifies incomplete time records and requests edit sheets; and data enters information from approved edit and time off forms to edit CATA records
Reviews payroll registers to ensure records accurately reflect time worked and time off; sorts and distributes payroll checks; responds to employee inquiries on hours paid, vacation balances and related payroll/timekeeping inquiries
Generates various timekeeping reports from CATA including absenteeism, overtime and time off reports as requested by management
Answers phones and responds to inquiries from the general public, aldermanic offices and city personnel, providing information on the status of service requests, and routing calls
Provides customer service, receiving and processing requests for services, scheduling appointments, taking complaints, and forwarding emergency service requests to supervisors
Prepares basic reports and maintains office files; gathers data, organizes, distributes, mails and files a variety of work records including overtime and personnel forms, work activity sheets, productivity reports, and other work documents
Performs data entry to maintain and update automated inventory control records, entering data from various source documents including supply and material requisitions and work orders
Positions in the Department of Transportation's Central Asphalt OR Concrete Offices review crew activity and job work sheets for accuracy and completeness; check and verify hours worked by crew members, load or material ticket information, and the accuracy of activity codes, trucks and equipment listed
Enters data from asphalt crews activity sheets into the Project Data System (PDS)
Additional duties may be required for this position
Location: 1501 W. Pershing Rd
Days: Monday - Friday
Hours: 7:00am - 3:30pm
Salary: Salary: Range from $46,176 - $77, 736 (new hires will start at first step in range)
THIS POSITION IS IN THE CAREER SERVICE
Qualifications
Two years of combined work experience performing clerical, customer service, inventory control, timekeeping or personal computer work.
SELECTION REQUIREMENTS
This position requires applicants to complete a job knowledge / skills assessment. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. Applicants who receive a passing score on the test will be hired in seniority or lottery/random order.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Lori Lightfoot, Mayor Christopher Owen, Commissioner
Applications for this position will be accepted until 11:59pm CDT on 04/10/2023
Job Posting:Mar 27, 2023, 5:01:00 AM|Closing Date (Period for Applying) - External:Apr 11, 2023, 4:59:00 AM
BU:54|Salary:$46, 176Pay Basis:Yearly
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer
