at Rush University Medical Center in Chicago, Illinois, United States
Job Description
Job Title:
Administrative Assistant 3 – Neurological Sciences
Department:
Neurological Sciences
Shift:
1st
Full/Part:
Active Regular FT (72 to 80 hours per pay period)
Specialty:
Neurological Sciences
Job Number:
2023-1547
Job Description:
Administrative Assistant 3 – Neurological Sciences – 1st Shift FT
The Administrative Assistant 3 works independently on multiple tasks simultaneously maintaining the highest level of confidentiality. The Administrative Assistant 3 must be able to focus and perform well under pressure with the ability to effectively prioritize and meet deadlines. Provides administrative duties including composition of letters and reports as well as planning, developing and completing assignments with minimal direction. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Position Responsibilities:
+ Administrative Assistant work that includes typing of correspondence, work with PowerPoint presentations and computer problem solving,
+ Prepare and schedule meetings.
+ Manages and administers the daily operations, organizes work, sets priorities, meets critical deadlines and follows-up assignments with minimum direction.
+ Exercises discretion and independent judgment in daily activities and executive administrative details of a confidential nature.
+ Completes special assignments requiring collecting, organizing and analyzing data basis of significant decisions.
+ Manages multiple calendars requiring extensive attention to detail and the ability to make decisions regarding appointment priorities; organizes and schedules meetings; arranges and prepares agendas and provides background information for various complex internal and external meetings and projects as requested or necessary.
+ Prepares confidential correspondence. Prepares reports and other documents.
+ Reconciles accounts payable requests.
+ Answers administrative phone calls; receives and screens patients and visitor’s telephone calls, e-mails and faxes, providing information and resolving complaints using good judgment and the interpretation of policies and procedures.
+ Arranges travel (registration, airline, accommodations) and prepares itineraries for leadership to attend meetings; prepares and tracks reimbursement submissions.
+ Coordinates conference room reservations.
+ Serves as primary contact for monitoring, ordering, stocking office supplies and managing office equipment maintenance and repair issues as well as environmental service problems.
+ Performs other work-related duties or projects as assigned, such as facility and relocation projects.
Position Qualifications Include:
+ High School Diploma required. Bachelor’s Degree Preferred.
+ Five years’ administrative experience in a healthcare setting.
+ Strong project and time management skills.
+ Proactive and resourceful.
+ Customer-focused.
+ Excellent written and verbal communication skills.
+ Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint, scheduling/calendar software.
+ Ability to coordinate and prioritize multiple tasks, projects and schedules.
+ Ability to work independently.
+ Ability to interact effectively and efficiently with all levels.
Company Highlights:
+ Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.
+ Rush was ranked Best Hospital in Illinois for Nurses in 2017 by Nurse.org.
+ Ranked among the top 20 best places to work in healthcare by Indeed.
+ For the fourth consecutive time, all three Rush System hospitals have received an “A” grade for patient safety from the Leapfrog Group.
+ In U.S. News & World Report’s 2017-2018 Best Hospitals issue, Rush ranked among the top 50 hospitals in 8 of 16 categories.
+ Leading academic medical center, acute care hospital w/ 664 licensed beds.
Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
