at City of Chicago in Chicago, Illinois, United States
Job Description
Description:
BID/JOB ANNOUNCEMENT
Senior Personnel Assistant
City of Chicago Department of Transportation
Division of Administration
Payroll Section
Total Number of Positions=1
These positions are open to the general public and to all current city employees covered under the terms of the City’s collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) – (BARGAINING UNIT #01, 03, 04, 05). Only employees currently in City job titles in this bargaining unit are eligible to bid.
BID INSTRUCTIONS FOR CURRENT INTERNAL CITY EMPLOYEES ONLY:
Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en
AND
1. Check the box on your profile titled “Currently employed by the City of Chicago”
2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)
3. Select your correct bargaining unit
FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION
EXTERNAL CANDIDATES APPLYING DO NOT NEED TO FOLLOW THE ABOVE INSTRUCTIONS
Under supervision, performs paraprofessional duties relative to personnel administration, and performs other related duties as required.
ESSENTIAL DUTIES
+ Assists candidates in the application process and in the completion of employment forms.
+ Inform employees and family members of benefits.
+ Compiles workforce data (e.g., Equal Employment Opportunity, Affirmative Action, labor relations, absenteeism, vacancy, turnover, salvage reports).
+ Compiles personnel cost data for preparation of the department’s personnel budget.
+ Collects job documentation and prepares bid announcements.
+ Monitors training offered by the City’s Department of Human Resources and disseminates information to employees.
+ Interviews students for employment programs.
+ Maintains classification schedules and job specifications.
+ Answers inquiries regarding employment opportunities.
+ Performs payroll and timekeeping functions for the department (e.g., payroll reports, vacation, new hires, exiting employees).
+ Serves as liaison with payroll and benefits staff.
+ Receives and verifies information on documents related to various personnel actions (e.g., leaves, retirements, terminations, suspensions, resignations, deaths, reinstatements).
+ Uses a personal computer or related office equipment to prepare reports and correspondence on departmental operations.
+ ??Responsible for payroll processing for assigned divisions.
+ ?Responsible for managing duty disability transactions.
+ ?Assists field editors with payroll issues.
Additional duties may be required for this position.
NOTE: WHERE APPLICABLE RESUMES, CERTIFICATES, VALID JOURNEYMAN CARD, AND DRIVER’S LICENSE MUST BE SUBMITTED AT TIME OF APPLICATION .
Location: 2 N. LaSalle Suite 1020
Chicago, IL 60602
Days: Monday-Friday
Hours: 8:30 a.m. to 4:30 p.m.
Salary: $57,240/Annually
Application Period: 5-15-23 to 5-29-23
THIS POSITION IS IN THE CAREER SERVICE
Qualifications:
+ Two years of work experience in human resources/personnel work AND/OR an Associate’s Degree or higher from an accredited college or university in Human Resources, Business Administration or a directly related field.
NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties . (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.
Educational & Employment Verification:
Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.
SELECTION REQUIREMENTS
This position requires applicants to complete an interview which will include a writing exercise. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement.
Preference will be given to external candidates possessing the following :
+ Previous work experience performing professional personnel activities, setting personnel policies and procedures, preparing various personnel forms and maintenance of personnel records.
+ Previous work experience with CATA and/or payroll.
+ Previous work experience with duty disability and workers compensation claims.
+ Previous work experience with CATA, CHIPPS and Business Objects data systems.
+ Previous work experience providing customer service in person, over the telephone and via email.
+ Proficient in MS Word, Excel, and Outlook.
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.
The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.
City of Chicago Department of Human Resources
Brandon Johnson, Mayor Christopher Owen, Commissioner
Applications for this position will be accepted until 11:59 pm C.D.T. on 5-29-23
