IT Project Lead - Unit B - PUBLIC SERVICE ADMINISTRATOR, Opt 3

at Illinois Department of Innovation & Technology in Springfield, Illinois, United States

Job Description

35% Under general direction, serves as a Project Lead for the Department of Innovation & Technology (DoIT):

• Serves as a Project Lead on assigned highly complex projects with minimal guidance.
• Leads multiple project efforts, which includes, but is not exclusive to, developing project team members schedules, delegating project team assignments, monitoring, and implementing project budgets as well as resources, assessing project risk and threats and preparing related documentation, etc.
• Informs Project Manager and/or DoIT staff serving as a project sponsor/liaison of project concerns, issues and/or problems and implements solutions.
• Analyzes status reports, project plans and technical project metrics reports for feasibility
• Designs and implements modifications to technical project plans to ensure agency resources are engaged in value-add activities that reflect agency project goals.
• Communicates technical project metrics and audit results to Enterprise Portfolio Management (EPM).
• Translates and summarizes highly technical, complex concepts and tasks included in project plans and charters into understandable terms.
• Creates and tracks project status reports, project issue logs, action items, registration and follow-up log and project contact lists utilizing tools such as MS Project, MS Excel, MS Word, Visio, SharePoint, PowerPoint, and the Enterprise Program Management system.
• Maintains and drives project schedules to ensure projects stay on track.
• Facilitates issue resolution and tracks project deliverables.
• Reviews, evaluates, and reports the progress of projects to the EPM Office (EPMO)
• Updates action items to ensure the direction of DoIT management is being carried out 
• Utilizes Communication Management, Resource Management, Information Technology governance, Quality Management, Procurement Management and/or Risk Management in performance of duties.
• Develops and maintains cooperative working relationships.
• Travels to attend meetings, conferences, and seminars.
• Works outside of normal business hours to meet deadlines.

25% Reviews Enterprise Program technical project and operational performance metric reports related to DoIT projects created by the EPMO:

• Analyzes and identifies metric trending and performance anomalies related to agency projects.
• Communicates results to the EPMO and the Portfolio Management Manager.
• Identifies, designs, implements, and recommends modifications to technical project plans to ensure project resources are effectively and efficiently utilized and efforts are in alignment with project deliverables.   

20% Provides state contract and vendor management support on assigned agency projects to enforce adherence to project scope, budget, timeline, quality, and deliverables: 

• Estimates and budgets for future needs and cost of personnel, space, equipment, supplies and services.
• Manages and reports project and contract expectations
• Tracks work orders, invoices, change orders, time reporting and other related activities
• Supports cross-functional, multi-agency team building, change agent networks and oversight committee development to ensure DoIT compliance with state contract requirements related to project objectives
• Analyzes administrative problems and adopts an effective course of action  

(Job Responsibilities continued)