at CBRE in Springfield, Illinois, United States
Job Description
Lease Administration Analyst – Remote
Job ID
117074
Posted
03-May-2023
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Administrative, Sales & Leasing
Location(s)
Remote – US – Remote – US – United States of America, Seattle – Washington – United States of America
JOB SUMMARY
Get ready for an exciting career with CBRE! We offer a comprehensive benefits package, 401k, and other extraordinary perks such as career growth and longevity!
An additional requirement for this role is the ability to align with COVID-19 health, vaccinations and safety protocols in a Healthcare environment.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients. Inputs, maintains, prioritizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. Prepares, processes and reconciles AR & AP transactions to ensure accurate and current lease information is maintained.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assists manager in resolving critical issues for clients by researching and capturing information about payment transactions, lease terms and other relevant items as requested.
Prepares lease abstracts and edits them for accuracy. Edit narratives to support computer generated reports. Provides narratives on monthly variance reports. Provides lease analysis and interpretation of lease information to clients.
Tracks payables and receivables associated with the leases in portfolio. Processes client rent rolls utilizing the database. Prepares export files and sends to accounting for payables processing.
Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures accurate coding.
Performs annual operating expense reconciliations, monitors audit windows and audit requirements contained in the lease documents.
Assists’ manager with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner. Runs standard reports for management review and runs ad hoc reports with assistance. Assists with the design of reports utilizing a variety of software tools.
Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
Builds and maintains client lease files ensuring they contain current, accurate information.
May conduct financial analysis/accounting as appropriate, including AR/AP, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
No formal supervisory responsibilities in this position. May provide informal assistance such as technical mentorship and/or portfolio specific training to co-workers.
CBRE is an equal opportunity/affirmative action employer with a long-standing dedication to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE
High school degree or general education degree required plus a minimum of two years related work experience, preferably including property management or accounting. Bachelor’s degree from a four-year college or university with Accounting, Finance or Real Estate preferred.
CERTIFICATES and/or LICENSES
None
COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE
Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES
Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Ability to work well under pressure. Advanced organizational skills.
SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor and clients.
*Washington, Oregon and California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Lease Administration Analyst – Remote position is $80,000.00 per year and the maximum salary for the Lease Administration Analyst – Remote position is $85,000.00 per year. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
