at Foley & Lardner LLP in Detroit, Michigan, United States
Job Description
Legal Assistant (Litigation)
US-WI-Milwaukee
ID
2023-2879
Category
Administrative/Clerical
Type
Regular Full-Time
FLSA Status
Non-Exempt
Scheduled Hours
40
Workplace
Hybrid
Overview
Foley & Lardner LLP's Milwaukee office is currently looking for an Assistant to join their Litigation practice group. The right candidate will provide legal assistance to our Litigation attorneys in the daily operation of practicing law by providing quality work product for clients. The Assistant will also perform duties through the performance of complex administrative and clerical tasks and produces documents relating to specific functions and requirements as set forth within practice groups using the firm standard word processing and other applicable software.
Responsibilities
Assist attorneys by providing assistance through the performance of complex administrative and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc.
Receive and screen telephone calls, letters and/or visitors; answer routine questions and furnish information to inquiring parties
Schedule appointments and make arrangements for conferences and extensive travel; maintain attorney's calendar and daily docket to ensure that deadlines are met
Interact with persons at all levels in the firm, industry and community; heavy client contact
Communicate attorney's instructions to various individuals and furnish and obtain information from other attorneys within the practice area
Create, organize and maintain client files, follow up on pending matters
Maintain physical and electronic client, research and administrative files utilizing NetDocs
Greet attorney's clients and guests for meetings and appointments and ensure that all required materials are organized in advance
Interact with clients frequently by responding to their questions and obtaining information as required
Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
Provide document production services, including styling and formatting of documents
Proofread all documents and check for appropriate formatting, spelling and grammatical errors
Prepare documents and packages for mail, messenger and overnight delivery; ensure that all attachments, exhibits and enclosures are intact
Receive and redirect attorney requests and needs as appropriate to expedite solutions
Manage incoming and outgoing mail and e-mail
Submit conflicts check(s) through OPEN
Enter new client matter information in OPEN and prepare engagement letters
Input Partner's time in Carpe Diem and record information
Prepare expense reports and disbursements forms
Perform routine filing and retrieve files when requested
E-file with courts
Transcribe dictation as requested
Qualifications
High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
Minimum of three (3) years of prior experience working in a legal setting and/or litigation strongly preferred
Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
Excellent typing ability of at least 65 words per minute
Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.
Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.
We invite you to consider a career with Foley.
Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.
