at Apex Systems in Cook, Illinois, United States
Job Description
Description Department Facilities Campus Planning Management
About the Department Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors. Job Summary Under limited direction of the Associate Director of Planning, and in coordination with the Assistant Vice President, Campus Planning + Sustainability (CP+S); Assistant Vice President, Facilities Operations (OPS), and the Executive Director for Capital Project Delivery (CPD) the Capital Planning Manager is responsible for managing capital planning and overseeing facility condition and other building assessments. The Manager will manage cost consultants to develop scopes, schedules and ROM estimates for projects to inform the Capital Planning process. The Capital Planning Manager will also participate in the ongoing Built Environment Reinvestment Plan (BERP) which will develop a risk opportunity analysis of a large portfolio of University buildings that will result in a comprehensive multi-year Capital Plan. The Capital Planning manager will then lead the future annual Capital Planning associated with the BERP for the Facilities Services department in. The Manager is considered a working manager, in that he/she will be expected to provide technical support in addition to managing their own projects. The Capital Planning Manager serves as a resource to the department and the University community at large. Responsibilities Manage the annual capital planning process for the Facilities Services (FS) department including capital alteration and repair projects for existing facilities, utility infrastructure projects, energy anagement/greenhouse gas reduction projects, and campus environment enhancement projects. Coordinate the development of the annual FS capital budget project request from initial project identification and management of the prioritization process through submittal. Gain approval of the department’s Senior Leadership Team and support the Senior Leadership Team in presentations to the Office of the Provost, the Budget Office, and the Executive Vice President. Finalize FS annual capital request submittal in partnership with FS Finance and Business Services. Review capital planning processes to identify, coordinate, and implement process improvements. With input from all FS units develop a five (5) year capital plan. The Capital Planning Manager will have staff support who will assist in scheduling and coordinating the Facility Condition Assessment site visits, Heritage reports and other assessments as required. The assistant project manager will also assist in maintaining the FCA database and related efforts. Manage a facility inspection program, in partnership with FS Operations, to identify facility deficiencies and to assign timeframes and cost estimates for deficiency corrections. Manage the Facility Condition Assessment consultants that conduct assessments on an annual basis to complete building assessments on a 5-year cycle. Update annually with data from new inspections, compile annual escalation data, and track for completed projects. In coordination with CP+S, CPD and OPS work on systematizing the collection of building condition, heritage and other facility data, establish matrices for evaluation and development of a structured process to assess the existing building portfolio, recommend prioritization processes for projects, develop ROM pricing and manage development and integration of renewal projects in near-mid and long-range planning. Analyze data for strategic planning and funding. Prepare estimates, presentations and reports as needed such as campus Facility Condition Index forecasting, campus investment needs, etc. Provide reports to stakeholders as appropriate based on collected data. Interpret data from multiple application systems and compiling the data to report back findings to relevant stakeholders.
Create links between the FCA database and Maximo (the University’s CMMS system) to cross-reference component level data. Manage the heritage reports program for the University’s legacy buildings. Work to integrate the various assessments including FCAs, heritage reports, façade assessments etc. to develop a comprehensive assessment program to help prioritize projects in a holistic manner. Coordinate with units as required to establish consistent methodologies and metrics for building condition assessments and reports. Manage the services of consultants to develop and deliver scope documents, schedules and cost estimates for the projects to be included in the capital budget request in partnership with project managers in Capital Project Delivery. Support CPD in creation and then maintain a cost database to be utilized for estimating and budgeting; also maintain information on peer institutions’ benchmarking initiatives and local construction industry data sources. Participate on the FS Project Review Committee to review scopes, budgets and schedules for CPD and CP+S proposed and approved projects. Facilitate Departmental and University approvals as required. Works independently to manage project planning process, including facilitating and performing value engineering, soliciting or preparing construction cost estimates, and coordinating selection of vendors and contractors. Develops the master project schedule, defining the roles and responsibilities for the whole project team. Leads the design and construction of spaces and buildings. Establishes and reviews project documentation, prepares monthly progress reports, and negotiates all additional services and contractors change order requests. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include a college or university degree in related field. --- Work Experience: Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline. -- Certifications: --- Preferred Qualifications Education:
Bachelor's degree in engineering, architecture, or related field. Experience: A minimum of 10 years of experience in design and construction, preparation of construction cost estimates, establishing and monitoring project budgets, value engineering, and project management or related activities OR 10 years of experience in a leadership role in managing the operations and maintenance of a large, research intensive, higher education building and infrastructure portfolio. Experience, from the Owner’s perspective, in managing architects and contractors in the Facility Condition Assessment process for building programs. Experience in development of historic preservation/ heritage reports, sensitive renovations of heritage buildings, cost estimation for historic preservation and sensitive renovations, strongly preferred. Capital Planning Management experience within a higher education institution, strongly preferred.
