Administrative Assistant, Global Supply Chain

at McDonald's in Chicago, Illinois, United States

Job Description

Company Description:

McDonald’s new growth strategy, Accelerating the Arches, encompasses all aspects of our business as the leading global omni-channel restaurant brand. As the consumer landscape shifts we are using our competitive advantages to further strengthen our brand. One of our core growth strategies is to Double Down on the 3Ds (Delivery, Digital and Drive Thru). McDonald’s will accelerate technology innovation so 65M+ customers a day will experience a fast, easy experience, whether at one of our 25,000 and growing Drive Thrus, through McDelivery, dine-in or takeaway.

Leading this tech revolution is McDonald’s Global Technology organization made up of intrapreneurs who get to build really cool tech with scary smart people using the latest innovations like AI, IOT, and edge computing. We do this working along diverse, global teams who are always hungry for a challenge. It’s bonus points when you get to see your family and friends use the tech you build at their favorite McD restaurant.

As we have matured as an engineering organization and seen the demands for technology grow exponentially, we’re gearing up to deliver on the next set of opportunities for the business. We are building up an engineering team in house accountable for our strategic products. We’ll have diverse squads made up of engineers with traditional and specialized skillsets, both from internal engineers coupled with our partners, to help us flex with demand and solve technology innovation challenges done at an incredible scale. Check out the Global Technology Technical Blog to learn how technology is directly enabling the Accelerating the Arches strategy.

Job Description:

McDonald’s is looking for a dynamic Administrative Assistant. This is an excellent opportunity to build upon your professional experience in a fast-paced and collaborative environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions. The top candidate will possess strong organizational and communication skills and a proven track record getting results in a team environment and independently.

Job Description

+ Complete a broad variety of administrative tasks for the VP including managing a very active calendar of appointments; submitting expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

+ Participate in the coordination and editing of communications for senior leaders and functions that align with and support the overall goals of the team and organization

+ Work directly with departments to effectively communicate vital employee matters (i.e. employee transfers, recognitions, anniversaries) to appropriate audiences

+ Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response

+ Works independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion

+ Provide a bridge for smooth communication between the VP’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff and others

+ Track timelines and coordinate the completion of ongoing department projects

+ Generate department related reports, coordination of team meetings

+ May assist with on-boarding process


+ Relevant administrative assistant experience, Bachelor’s degree preferred

+ Executive support experience, including supporting C-level executives

+ Experience planning meetings or events highly desirable

+ Expert proficiency with Microsoft Office

+ Strong communication, project management and critical thinking skills

+ Able to maintain a high level of integrity and discretion in handling confidential information

+ Able to complete a high volume of tasks and projects with little or no guidance

+ Exceptional organizational skills and impeccable attention to detail with superior follow-through

+ Aptitude to juggle multiple projects, switch gears at a moment’s notice and appropriately meet deadlines

+ Strong attention to detail and ability to complete large volumes of work efficiently and effectively

+ Must be proactive with a desire to stretch beyond the task list to support the team

+ Ability to adapt to a constantly evolving business and work environment, across multiple time zones

+ Professional, reliable, driven and results-oriented

+ Must have diplomacy skills

Additional Information:

McDonald’s is committed to providing qualified individuals with disabilities reasonable accommodations to perform the essential functions of their jobs. Additionally, if you (or another applicant of whom you are aware) require assistance accessing or reading this job posting or otherwise seek assistance in the application process, please contact

McDonald’s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nothing in this job posting or description should be construed as an offer or guarantee of employment.

Requsition ID: REF4847K_743999909316317

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Job Posting: JC241019835

Posted On: May 27, 2023

Updated On: Jun 12, 2023

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