at Rush University Medical Center in Chicago, Illinois, United States
Job Description
Job Title:
Grant Program Manager
Department:
Pediatrics-General
Shift:
1st
Full/Part:
Active Regular FT (72 to 80 hours per pay period)
Specialty:
Research
Job Number:
2023-1931
Job Description:
Grant Program Manager – Pediatrics
Job Summary :
The Grant Program Manager is responsible for the development and implementation of various research administration procedures and the pre-award and post-award management of a large grant award portfolio, including numerous subcontracts. The Grant Program Manager is responsible for the overall fiscal, regulatory, and personnel management of the NIH-funded study. The Grant Program Manager will serve as the “on site” manager for data collection, data verification and entry, ensuring receipt of pumping data under the supervision of the principal investigators. The Grant Program Manager will also assist in securing consent from subjects and coordination of subject activities, as needed. Exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.
Job Responsibilities:
+ Oversees pre-submission grant planning and budget development with department faculty and outside investigators, from identification of new funding opportunities and development of procedures, to timely and efficient submission according to sponsor guidelines and in compliance with institutional requirements for grant applications and subcontracts. Oversees preparation of grant applications and submission in the Rush Research Portal.
+ Oversees and/or prepare grant related IRB applications, including amendments, protocol deviations and annual reviews and reporting.
+ Develops effective post-award management in collaboration with the Office of Research Affairs. Consults with principal investigators and project directors on timelines of grant funding and submissions to help them meet performance goals set by the Chairman. Provides grant management expertise on post-award issues such as applicable regulations, allow ability of costs, equipment purchases, budget variances, subcontract administration, no cost extensions, re-budgeting, cost-share requirements, and unique, agency specific, reporting responsibilities. Leads research personnel through research closeout procedures, provides advice related to the development of all external reports to sponsors and ensure timely and efficient submission of NIH Just-In-Time requirements and annual progress reports.
+ Responsible for department compliance with corporate finance accounting policy and procedures and policies of the NIH and other funding agencies. Will apply broad knowledge of, and experience with, Federal OMB Circulars and administrative guidelines for federal and non-federal grants, as well as NIH policies and procedures to pre- and post-award process and Departmental procedures. Plans, develops, implements, and monitors SOPs, policies and systems to effectively manage grant and contract post-award activities in collaboration with administrative leadership.
+ Manages research funds, including monitoring monthly expenses on all NIH funds, NIH subcontracts, foundation, drug studies and discretionary funds.
+ System expert for various research related portals and databases. Provides training for grant related administrative procedures. These include pre/post-award workflow, policies and procedures of the Office of Research Affairs, NIH, Rush Research Portal, regulations as related to grants/contracts for both pre- and post-awards, as well as new and evolving policies and procedures. Creates or customizes training materials/directives for department faculty, project directors, and research staff.
+ Serves as liaison with funding agencies, ensuring compliance with regulation guidelines, and responding to other programmatic needs identified by principal investigators, project directors, Rush administrative personnel, NIH/foundation program officers, and/or NIH/foundation grants management personnel.
+ Acts as liaison and provides NIH grant submission guidance to external and collaborative researchers
+ Works closely with theprincipal investigators to manage day-to-day study tasks, including distribution of study materials and incentive payments to subjects; study flow from screening to discharge; technical support to subjects and study team members; and management of all aspects of intervention supplies.
+ Responsible for purchasing study-related supplies and durable medical equipment and maintaining appropriate levels of inventory.Tracks and completes screening, enrollment, and study subject visits.
+ Provides day-to-day supervision of milk couriers, data manager, breastfeeding peer counselors, research assistants, and volunteers.
+ Trains study staff and maintains records of training and research certifications. Responsible for scheduling all study staff members and ensuring adequate coverage, including weekend and holiday coverage.
+ Oversees development and revision of REDCap data collection instruments, troubleshoots issues as they arise, and creates reports in collaboration with data manager.
+ Manages relationships with vendors and consultants and maintains contractual agreements.
+ Interfaces with vendors and RUMC Information Services regarding technology required for study interventions and data collection.
+ Leads standing and ad hoc team meetings and sets agendas to address study concerns, plan for future tasks, and build consensus around decision-making.
+ Coordinates activities with collaborators in other organizations, including execution of vendor and consultant contracts; management of meeting agendas and follow-up of deliverables with external collaborators; and coordination of training activities.
+ Manages communications with internal and external stakeholders.
+ Manages project timelines.
+ Assists with manuscript preparation.
+ Other research-related duties as required.
Required Job Qualifications:
+ Bachelor’s degree in related field.
+ Five years of research/grant administration experience.
+ Excellent written and verbal communication and strong interpersonal skills.
+ Excellent organizational skills and demonstrated ability to prioritize and manage large volumes of work and multiple projects under tight deadlines.
+ Demonstrated proficiency with electronic submission of grant proposals, internet searches, and database applications.
+ Knowledge of electronic federal proposal/award management systems, including www.grants.gov. ¡P
+ In-depth knowledge of federal and non-federal regulations and guidelines, cost principles, uniform administrative requirements for grants; understanding of OMB Circulars and agency-specific terms and conditions, including the National Science Foundation Policy Manual and the Department of Health and Human Services Public Health Service Grants Policy Statement.¡P
+ Ability to work independently and collaborate across organizational units and at all levels, including faculty, central administration, and senior institutional officials. ¡P
+ Computer literacy, including proficiency in MS Word and Excel.
Preferred Job Qualifications:
+ Master’s degree.
+ Three years of experience.
+ Certification in Research Administration.
+ Prior program and people management experience.
+ Prior work experience in NICU strongly desired.
Physical Demands:
Competencies:
Company Highlights :
+ Ranked among the top academic medical centers in the country, Rush University Medical Center is an outstanding place to enhance your career. Everything we do centers on one goal: improving patient care.
+ The Association for the Accreditation of Human Research Protection Programs (AAHRPP) has awarded Rush full accreditation for three years. Rush is one of the first academic medical centers in Illinois to rec
