at Hearthside Food Solutions LLC in Downers Grove, Illinois, United States
Job Description
Who We Are
With over 13,000 employees at over 43 facilities across US & Europe, Hearthside Food Solutions is one of the fastest growing food companies and the industry's largest contract manufacturer. Our secret to success? Our people. We know an investment in our people is an investment in our company. We strive to understand our team members and support them however we can. By empowering employees through skill development and career advancement opportunities, we emphasize a culture of continuous improvement - both for the business and our people. We want team members that will support us in owning safety together - speaking up when they see a problem. When we focus on our people and safety, it ensures we all are driving better performance as well as on time delivery to our customers!
Job Summary:
Responsible for providing guidance of the Shared Services Accounts Payable/Disbursement functions, along with other General Accounting/GL functions as needed. Reports to Accounts Payable Manager. Hybrid schedule: 3 days in office, 2 from home.
Job Duties :
Duties may include, but are not limited to the following:
- Provides direction and leadership to the Hearthside Foods SAP Accounts Payable staff.
- Provides training to new employees for SAP accounting software and AP procedures.
- Work with Accounting Manager to prepare monthly AP accruals as part of month end closing process.
- Participate in data gathering/verification as part of the annual 1099 process.
- Responsible for ensuring adherence to procedures and processes of VIM.
- Responsible for documentation of above processes and procedures (BPM's/manuals); making updates as necessary.
- Responsible for the auditing AP Daily Batch input for approvals, coding, terms (freight, tax), and payment terms.
- Maintain Vendor Master Records in SAP following HFS procedures (forms, W-9). Make vendor updates as necessary.
- Support the AP Manager with the review of GR.IR report. Follow up as appropriate with Suppliers, Purchasing, Inventory Control, Receiving, etc. Works with AP team on clearing old GR.IR items.
- Monthly review of Accounts Payable Open Items Report. Review for aged invoices, debit memos, blocked invoices.
- Responsible for vendor or procurement credit holds.
- AP Data Entry and related period close in SAP FICO Module.
- Audit all non-PO related invoices for proper approval and coding prior to input.
- Perform 3-way match on all PO related invoices. Follow up with appropriate parties relating to all pricing discrepancies and quantity differences outside of approved tolerances.
Required Competencies & Knowledge :
Knowledge of:
- Hearthside procurement, products, and production processes
- Knowledge and experience with SAP
- Food Distribution and Manufacturing for $350+ million company with multiple manufacturing facilities.
Skill in:
- Understanding of GL Accounting and AP/Cash cycle.
- Strong written and verbal communication skills
- Problem solving and troubleshooting regular payables issues
- Prioritizes work based on short and long term objectives
- Successfully analyzes and presents data to multiple levels of the organization
- Some Excel usage required
Ability to:
- Communicate effectively both verbally and in writing.
- Successfully multi-task
- Ensure collaborative relationships with industry, trade, other associations, regulatory agencies and Hearthside staff.
- Lead 'best in class' behaviors with...
Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
