at University of Chicago in Chicago, Illinois, United States
Job Description
DepartmentF&A Financial Systems Transformation
About the Department
The Financial Systems Transformation (FST) Team is working to replace the University's 40 year old, cobalt based Financial Accounting System with Oracle Cloud ERP. FST is a part of Finance & Administration which oversees a variety of areas including financial services, information technology services, risk management, internal audit, compliance, human resources, and shared services. The goal of our division is to provide the services and support needed to foster an environment of academic and research excellence at the University of Chicago. Our team is dedicated to collaborative partnerships with our colleagues and customers that lay the foundation for an exemplary service delivery process. Finance and Administration is fully aligned with the strategic and academic priorities of the University, and each of the units within our division is tasked with implementing the processes necessary to achieve lasting excellence.
Job Summary
The Director, FST Workstream Lead Planning and Budget is a hybrid role bridging the gap between functional teams, project management, and the Oracle system in support of strategic University policy, process, security, and workflow decision for the areas planning and budgeting, including allocations, forecasting, and budgetary control. This position may manage multiple related teams of managers and/or professional staff responsible in the planning and execution of diverse IT projects, including budget creation, resource and schedule management, and implementation. Utilizes expertise and leadership skills to manage staff and to resolve issues to ensure project goals and requirements are met.
Responsibilities
- Contributes to the overall success of the of the Financial Systems Transformation (FST). Primarily responsible for the launch of Enterprise Planning and Budget Cloud System (EPBCS), this role will transition into a key leader of the post go-live support organization.
- Works with system integration consultants and functional and IT stakeholders to lead system configurations and integrations.
- Partners with University senior leaders, including the University Budget Office and unit budget leaders, to drive strategic decisions and advance long-term strategic vision in the area of budgeting and planning.
- Identifies key risks and mitigates issues related to configuration, policy, and process changes.
- Manages the Financial Systems Transformation team members. Provides the overall leadership, guidance, and resource prioritization within the planning and budgeting workstream.
- Directs and manages work product of large and varied groups of central and academic University staff.
- Prepares executive summaries of project status, risks and issues.
- Sets up and maintains documentation and deliverable, etc. in central repository.
- Assesses change impacts, identifies and manages anticipated resistance.
- Provides methods and guidance to business leaders to make informed decisions which facilitate the adoption of supporting change process.
- Provides status reporting to executive management and team on progress toward objectives.
- Prepares and maintains documentation of project activities such as weekly status letters, steering committee meetings and business process meetings.
- Manages and ensures all project issues are resolved promptly to avoid negative impact to the budget or schedule.
- Builds and maintains stakeholder relationships including with University executives, data stewards and SME's, academic departments and end-users.
- Develops and timely submits deliverable set forth in the SOW and manages resources.
- Responsible for overall success of the pre-implementation, implementation and post-production phases of the project.
- Responds to day-to-day problems, manages issues and risks and provides input into the project to mitigate risks.
- Defines tasks, milestones, and deliverables that meet stated project objectives. Confirms roadmap aligns with project priorities and business case.
- Provides guidance to project teams on implementation methodologies and internal project processes.
- Develops detailed project plan, budget, and task management to achieve project objectives.
- Ensures that the work of the project team meets and remains in scope of the project.
- Prepares and presents comprehensive scope and definition documents that detail project objectives, scope, reporting strategy, resource requirements, and stakeholders.
- Oversees the ROI tracking and reporting effort.
- Produces reports, agendas, and minutes for project team meetings; sets up and facilitates meetings where needed.
- Manages project documentation and project governance processes.
- Helps train and realign process improvements and governance across multiple IT and Business groups.
- Reviews plans governing all phases of the development of any applications, design, coding, unit testing, and documentation of the technology function.
- Collaborates with University IT services and Investment Office teams to ensure feasibility of IT project plans and functionality of their implementation.
- Manages managers and professional staff. Establishes performance goals, allocates resources and assesses policies for direct subordinates.
- Collaborates with IT leadership to develop the strategy, plan communications, and service responsibilities for business systems.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
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Work Experience:
Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.
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Certifications:
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Preferred Qualifications
Education:
- Advanced degree.
Experience:
- Experience in higher education setting.
Certifications:
- Certifications in Oracle Fusion.
Technical Skills or Knowledge:
- Maintain and configure cloud based financial systems, Oracle and Workday.
- Knowledge of system integration design with cloud financial systems.
- Working knowledge of Microsoft Project, estimating of tasks, scheduling of tasks, juggling resources and priorities, Microsoft Office, SharePoint and Box.
- Working knowledge of best practices for design, build, testing, and deployment of all functional and technical layers of financial systems.
Preferred Competencies
- Work with finance/accounting professionals.
- Demonstrated ability to develop, plan, and implement short-and long-range goals, to organize and establish priorities, and to manage, motivate and work with technical and non-technical resources.
Working Conditions
- Standard office environment.
- Hybrid, mixed remote/on-site.
- Sit for short or extended time periods.
- Stand for short or extended time periods.
- Extensively use computer.
Application Documents
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Information Technology
Role Impact
People Manager
FLSA Status
Exempt
Pay Frequency
Monthly
Scheduled Weekly Hours
37.5
Benefits Eligible
Yes
Drug Test Required
No
Health Screen Required
No
Motor Vehicle Record Inquiry Required
No
Posting Statement
Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
