at Loyola University Of Chicago in Chicago, Illinois, United States
Job Description
Position Details
Position Details
Job Title
EXECUTIVE ADMIN ASST
Position Number
8102624
Job Category
University Staff
Job Type
Full-Time
FLSA Status
Non-Exempt
Campus
Chicago-Water Tower Campus
Department Name
INSTITUTIONAL DIVERSITY, EQUITY & INCLUSION
Location Code
Institutional DEI
Is this split and/or fully grant funded?
No
Duties and Responsibilities
The Vice President of Institutional Diversity, Equity & Inclusion is charged with creating the vision for diversity, equity, and inclusion ("DEI") at Loyola, and will lead the development of the strategy for the institution along with overseeing the implementation and assessment of that strategy.
The Executive Assistant to the VP of IDEI will be expected to establish efficient coordination and operation, including:
Overseeing the development and execution of the Vice Presidents calendar, anticipating conflicts and effectively negotiating competing interests.
Preparing the Vice President for meetings and events, note-taking, and where appropriate, summarizing and preparing responses and tracking action items to ensure responsiveness and closure.
Taking ownership on project + event management within the Office of IDEI
Providing general support and other duties as assigned including administrative tasks and other initiatives within the office of IDEI
Minimum Education and/or Work Experience
Must have completed college and at least five years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.
Qualifications
Must have completed college and/or at least 5-7 years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.
A deep passion for Diversity, Equity and Inclusion
Superior organizational skills, with a demonstrated ability to meet deadlines, exercise considerable judgment and manage multiple projects to completion in an efficient manner.
Demonstrated experience in efficient project management and managing logistics and operations for programs and events.
A desire to work well with others in a highly collaborative environment with the expectation that one will ask for support whenever needed.
An entrepreneurial mindset with a demonstrated ability to thrive in a fast-paced environment.
An ability to work independently in a fast-paced environment and to prioritize among competing tasks.
Demonstrated ability in Microsoft Office and Adobe suites of tools, cloud storage and sharing, video conferencing, and other office management tools such as mail merges.
Performance skills in real-time notetaking and summarizing meeting minutes.
Inclination to take initiative to research answers and suggest solutions for episodic and recurring issues.
Core Competencies Required for this role include the following:
Accountability
Adaptability
Critical Thinking
Communication
Cultural Sensitivity
Customer Service Orientation
Mission Driven
Certificates/Credentials/Licenses
N/A
Computer Skills
Demonstrable mastery of technical tools designed to increase reporting and communication efficiency, including but not limited to Microsoft Office, Zoom, project management software (e.g., Asana, Monday, etc.), Microsoft Teams, and more importantly, the ability to teach these skills to others.
Supervisory Responsibilities
No
Required operation of university owned vehicles
No
Does this position require direct animal or patient contact?
No
Physical Demands
None
Working Conditions
None
Open Date
01/19/2023
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement
Diversity, Equity, and Inclusion
As one of the nation's largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive centered on health and wellness, financial security, equity, and work-life balance. We... For full info follow application link.
Loyola University Chicago is an Equal Opportunity / Affirmative Action employer with a strong commitment to hiring for our mission and diversifying our faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion (except where religion is a bona fide occupational qualification for the job), national origin, sex, age, disability, marital status, sexual orientation, gender identity, protected veteran status or any other factor protected by law.
Loyola University Chicago is an Equal Opportunity Employer.
