at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Benefits Representative - University Payroll & Benefits
Hiring Department: University Payroll & Benefits
Location: Chicago, IL USA
Requisition ID: 1019316
Posting Close Date: 6/14/2023
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
Provide counseling services to University employees regarding core University Payroll & Benefits (UPB) activities which requires moderate knowledge of benefit and payroll policies and procedures. Ensure the assigned areas of responsibility are conducted in compliance with established University and departmental guidelines, regulations and applicable state and federal tax laws.
Job Duties:
Research and respond to employees and departments in regard to benefits concerns such as Central Management Services (CMS), University benefits, and enrollment assistance to employees who contact us by telephone, e-mail, in person or through Team Dynamix tickets
Complete reports and audits as assigned by supervisor by performing manual or electronic processing of benefit and payroll transactions in multiple databases including Banner, HR Front End, Central Management Services (CMS) and Ariel while ensuring compliance with CMS, University policies, Federal and State laws and UPB procedures
Research and respond to employees and departments in regard to payroll questions and issues related to: payroll transactions, adjustments, retro pay, payroll check cancellations, reissues, check distribution, W2s, reissued tax forms, employment verifications, voluntary/involuntary withholdings, death benefits, terminal benefits and other UPB related question
Assist higher level staff with HRFE Separation processing and updating CMS Membership System and Banner
Assist employees with navigating System Human Resources Services site (My UI Info) for information and submitting enrollments/changes
Under direct supervision, assist higher level staff with higher level CMS and University system audits.
Process faxes and scan documents into employees' electronic files
Other duties as assigned appropriate for a Benefits Representative classification
Qualifications:
Any one or combination totaling eighteen (18) months from the categories below:
A. College course work in human resource management, business administration, social sciences, or a closely related field:
* 30 semester hours equals one (1) year (12 months)
* Associate's Degree (60 semester hours) equals eighteen months (18 months)
* 90 semester hours equals two (2) years (24 months)
* Bachelor's degree (120 semester hours) equals three (3) years (36 months) 2. Work experience performing clerical or paraprofessional duties related to benefits and/or insurance benefits in benefits, insurance, retirement, healthcare, or human resources.
Preferred Qualifications:
Knowledge about guidelines set forth in the following publications/resources: The General Rules Concerning University Organization and Procedure; Business and Financial Policies and Procedures Manual; State of Illinois Central Management Service (CMS) group insurance manuals, policies, and procedures; Payroll & Benefits Policies and Procedures.
Basic knowledge of Social Security, Medicare, benefit policies and procedures established by the State Universities Retirement System... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois at Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
