at Loyola University Chicago in Chicago, Illinois, United States
Job Description
Executive Assistant to the Vice President of Institutional Diversity, Equity and Inclusion Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the “Search” button. Bookmark this Posting | Print Preview | Apply for this Job
Please see Special Instructions for more details. Position Details Position Details Job Title EXECUTIVE ADMIN ASST Position Number 8102624 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Chicago-Water Tower Campus Department Name INSTITUTIONAL DIVERSITY, EQUITY & INCLUSION Location Code Institutional DEI Is this split and/or fully grant funded? No Duties and ResponsibilitiesThe Vice President of Institutional Diversity, Equity & Inclusion is charged with creating the vision for diversity, equity, and inclusion (“DEI”) at Loyola, and will lead the development of the strategy for the institution along with overseeing the implementation and assessment of that strategy.
The Executive Assistant to the VP of IDEI will be expected to establish efficient coordination and operation, including:
+ Overseeing the development and execution of the Vice Presidents calendar, anticipating conflicts and effectively negotiating competing interests.
+ Preparing the Vice President for meetings and events, note-taking, and where appropriate, summarizing and preparing responses and tracking action items to ensure responsiveness and closure.
+ Taking ownership on project + event management within the Office of IDEI
+ Providing general support and other duties as assigned including administrative tasks and other initiatives within the office of IDEI
Minimum Education and/or Work ExperienceMust have completed college and at least five years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.
Qualifications+ Must have completed college and/or at least 5-7 years of related experience. Experience in higher education strongly preferred. Excellent communication and organizational skills are required.
+ A deep passion for Diversity, Equity and Inclusion
+ Superior organizational skills, with a demonstrated ability to meet deadlines, exercise considerable judgment and manage multiple projects to completion in an efficient manner.
+ Demonstrated experience in efficient project management and managing logistics and operations for programs and events.
+ A desire to work well with others in a highly collaborative environment with the expectation that one will ask for support whenever needed.
+ An entrepreneurial mindset with a demonstrated ability to thrive in a fast-paced environment.
+ An ability to work independently in a fast-paced environment and to prioritize among competing tasks.
+ Demonstrated ability in Microsoft Office and Adobe suites of tools, cloud storage and sharing, video conferencing, and other office management tools such as mail merges.
+ Performance skills in real-time notetaking and summarizing meeting minutes.
+ Inclination to take initiative to research answers and suggest solutions for episodic and recurring issues.
Core Competencies Required for this role include the following:
+ Accountability
+ Adaptability
+ Critical Thinking
+ Communication
+ Cultural Sensitivity
+ Customer Service Orientation
+ Mission Driven
Certificates/Credentials/LicensesN/A
Computer SkillsDemonstrable mastery of technical tools designed to increase reporting and communication efficiency, including but not limited to Microsoft Office, Zoom, project management software (e.g., Asana, Monday, etc.), Microsoft Teams, and more importantly, the ability to teach these skills to others.
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 01/19/2023 Close Date Special Instructions to Applicants Diversity and Inclusion StatementDiversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion (https://www.luc.edu/diversityandinclusion/) . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits (https://cld.bz/c/sy7N6a?utm\medium=email&utm\_source=transactional&utm\campaign=CldBz-Share-Collection) centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others. Quick Link for Posting https://www.careers.luc.edu/postings/23359