at University of Illinois at Chicago in Chicago, Illinois, United States
Job Description
Extra Help - Human Resource Associate - Applied Health Sciences Administration
This Position is temporary, non-benefits eligible, and is limited to 900 hours.
Hiring Department: Applied Health Sciences Administration
Location: Chicago, IL USA
Requisition ID: 1019302
Posting Close Date: June 12, 2023
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
Position Summary
The Extra Help Human Resource Associate initiates, coordinates, and organizes human resource functions and related activities within the College of Applied Health Sciences. These functions related to hiring, changes in appointment, salary program management, coordination of employee annual performance reviews, leave reporting, annual compliance reporting, and recruitment of faculty & staff searches. The Extra Help Human Resource Associate functions as a consultant to various constituencies within departments and college, reviewing and providing guidance and/or problem resolution for highly sensitive and unique human resource-related matters.
Duties & Responsibilities
Oversees, monitors and coordinates day-to-day HR services and transactions ensuring compliance with university policies, procedures, regulations, and standards of practice; processes all HR related transactions utilizing university systems, e.g. Banner, HR Front End, Cornerstone, JDXpert, ANA, BANNER, PARIS, Rehire Retiree, Salary Planner, I9 Tracker, etc.
Responsible for the payroll functions such as payroll adjustments including over payments, award payments, leave balance adjustments.
Assists hiring units with recruitment requests for all employee classes; coordinates and manages the full cycle of recruitment processes such as drafting job descriptions, advertisements, reviewing applicant qualifications, interview scheduling, reference checks, and extending offers; completes other supporting documents for reappointments, summer salary, and change in status' (i.e. FTE changes, Title/Employee Group changes, Salary Increases, etc.); performs on-boarding meetings with new hires. Ensures all departmental, campus, and unit new hire on-boarding requirements are met (mandatory clearances, orientations, compliance trainings, etc.) for all employee classes, e.g. faculty, academic professionals, civil service, post-doctoral associates, fellows, etc.
Manages employee leave data (AVSL and GoTime) and provides employee reports as needed; Acts as a GoTime liaison; records balance/accrual/usage in BANNER as appropriate; reviews, approves, and processes leave of absence requests (FMLA, Personal Leaves, etc); serves as a liaison and resource for all employee leaves of absence such as the Family Medical Leave Act (FMLA)
Actively monitors employee compliance with state, university and department requirements including, but not limited to training (HIPAA, Ethics, Title IX, ANCRA etc), Conflict of Commitment & Interest (COI) compliance and various reporting functions
Advises and counsels managers and employees in employee relations issues including, but not limited to, coaching and counseling, grievance handling, performance evaluations, and standards of conduct
Works in collaboration with the Office of International Services; coordinates visa and immigration processes in collaboration... For full info follow application link.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois at Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
