at Career Link - Normal in Peoria, Illinois, United States
Job Description
PEORIA, IL PART - TIME Clerical Staff Worker
RESOURCE ROOM TECHNICIAN/STAFF SUPPORT
Position is nonexempt. Reporting to the Senior Career Planner.
POSITION FUNCTIONS
- Greet Resource Room visitors, determine the nature of their visit, and assist them with their needs in conjunction with the Illinois WorkNet System and the One Stop Consortium.
- Assist in the preparation of resumes utilizing the preferred method identified by the One Stop Manager.
- Maintain sign-in records of visitors.
- Provides needed clerical support to program staff and other secretarial staff.
- Maintains Resource Room and posts publications.
- Responsible for inter-agency requests for information by researching files and disclosing only allowable information approved by the Assistant Director / Executive Director.
- Assist Career planners with time sheets, childcare forms, etc.
- Perform other duties as assigned.
RESPONSIBILITIES
Work assignments are reviewed in terms of results and conformance to established guidelines. Specific instructions may be given in cases of new or unusual assignments. Typed and composed correspondence is reviewed after final copy is typed. Errors may cause loss of time and inconvenience to staff and possible embarrassment to the organization.
PERSONAL WORK RELATIONSHIPS
Work relationships are with program staff, agencies, and the public, to exchange information and expedite the daily work flow.
MINIMUM EXPERIENCE AND TRAINING
High school graduate.
Job Readiness experience preferred
STAFF SUPPORT POSITION FUNCTIONS
- Type correspondence, forms, mailings, reports and memos for the Case
Managers and Administrative Staff.
- Prepare all required printed materials for Pre-Layoff Workshops and Job Search activities including informational packets, sign-in sheets, agendas, etc. Monitor supply of brochures and hand-outs etc. and replace when needed.
- Create spreadsheets for Dislocation events which include but may not be limited to responses from Dislocated Worker Forms.
- Assist Career planners with monthly follow-up tasks through e-mail correspondence and/or letters to clients.
- Update information on the “S” and “G” Drives as instructed by Administrative Staff.
- Monitor prospective clients during the testing process to ensure that allotted times for each test section is provided. Directions are given for this job function by the appropriate Career planner.
- Assist with Resource Room and/or Front Counter duties when necessary.
- Assist with recordkeeping duties for supportive services.
- Perform other duties as assigned.
